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Suppliers & Resources
Doing Business with William & Mary
Economic Impact Data
Get Started & Register
William & Mary suppliers are required to register in the campus eProcurement system, buyW&M. Once a vendor request has been submitted by the associated Department requesting products/services from the supplier, an email will be sent to the contact to register. Please refer to the Vendor Management page.
Certificate of Insurance
A current Certificate of Insurance (COI) is required for most suppliers coming to William & Mary’s campuses to perform services. Please refer to the Insurance Coverage Guidelines for all requirements.
Get Paid
- For payments, please reference Vendor Payment Methods.
- For payment questions, contact Accounts Payable.
Additional Resources
- Virginia Association of State College and University Procurement Professionals Cooperative Contract Portal
- View Current W&M/VIMS Solicitations - As featured on eVA
- Commonwealth of Virginia Purchasing Manual for Institutions of Higher Education and Their Vendors
- General Terms & Conditions
- Special Terms & Conditions
- Purchase Order Terms & Conditions
- VASCUPP Zone Map
- Gift Policy
SWaM Eligible?
William & Mary has established a goal to maximize the use of a diverse supplier base. The current goal is 42% of discretionary spend with Virginia-certified small, woman-owned, and minority-owned businesses. Certification is regulated by the Virginia Department of Small Business and Supplier Diversity (SBSD).
Important Note: Suppliers are hereby cautioned not to provide any products or services without a valid purchase order or completion of a small purchase credit card transaction. Verbal order requests should not be accepted. William & Mary purchase order terms and conditions may be accessed here.
Inclement Weather / Suspended Schedule
Proposal receipt deadlines scheduled during a period of suspended state business operations, including school closing due to inclement weather, will be rescheduled for processing at the same time on the next regular business day. It is your responsibility to check W&M’s website or call for closing information: 757-221-1766