Hotels and Local Lodging for University Business

William & Mary has contracted with local hotels and several bed and breakfast establishments ("B&B's") to offer greater value to the university community. The contract terms include direct billing, accepted terms, and special pricing. Most hotels offer per diem rates or better based on the group size and the time of year for the booking. *Room rates are subject to change, and are listed for comparison. Departments are encouraged to negotiate room rates for large group events.

Friends and family visiting the William & Mary campus are encouraged to use these same lodging contract partners. View special rates for friends, family and visitors to the university. They may use the code listed on the booking link or by phone to receive a special rate. Family, friends, guests and visitors should contact the hotel or B&B with any questions or comments.

Questions? See our FAQ.

Hotel business rates.
Hotel Name	Location	Official William & Mary Business Room Rates*
Conference Eligible:
Colonial Williamsburg Resorts (757) 220-7736 Website	1010 Kingsmill Road Williamsburg, VA	Codes: • Go to www.colonialwilliamsburghotels.com and use the codes below. • Inn, Griffin, Colonial Houses, Woodlands, Governor’s Inn: WMU * This gives 15% off BAR at all hotels, except for Griffin. Griffin is 25% off. • Per diem at the Woodlands: WMP * Note that per diem may be shut off due to occupancy levels. * If this code doesn’t work, use WMU for standard discounts. Lodge: Follow this link for W&M discounts: http://www.marriott.com/meeting-event-hotels/group-corporate-travel/groupCorp.mi?resLinkData=William%20%26%20Mary%20%5E5LQ%60PHFAK%60&app=resvlink&stop_mobi=yes
Courtyard by Marriott Williamsburg Busch Gardens Area 3.9 miles from W&M (757) 221-0700 Website	470 McLaws Circle Williamsburg, VA 23185	Coming Soon
DoubleTree by Hilton 4.3 miles from W&M (757) 259-5695 Website	50 Kingsmill Rd Williamsburg, VA 23185	12% off the Retail Rate Special Code: 0002694092
Embassy Suites by Hilton Williamsburg 1.7 miles from W&M (757) 345-7606 Website	3006 Mooretown Rd Williamsburg, VA 23185	Corporate Code is L-P02 Listed price Weekday (Sunday through Thursday) and Weekend (Friday and Saturday) Winter (January 1-March 10, 2022) $89 weekday, $119 weekend Spring (March 11-June 9, 2022) $109 weekday, $149 weekend Summer (June 10-August 20, 2022) $118 weekday, $159 weekend Fall (August 21-December 31, 2022) $102 weekday, $149 weekend Winter (January 1-March 9, 2023) $89 weekday, $119 weekend Spring (March 10-June 8, 2023) $109 weekday, $149 weekend Summer (June 9-August 19, 2023) $118 weekday, $159 weekend Fall (August 20-December 31,2023) $102 weekday, $149 weekend
Fairfield Inn & Suites 1.8 miles from W&M (757) 645-3600 Website	1402 Richmond Rd Williamsburg, VA 23185	Gov. per Diem
Fort Magruder Hotel a Trademark Collection by Wyndham 2.3 miles from W&M (757) 220-2250 Website	6945 Pocahontas Trail Williamsburg, VA 23185	Coming Soon
Greensprings Resort & Historic Powhatan (Diamond Resorts) 4.6 miles from W&M (800) 438-2929 Website	3500 Ludwell Parkway Williamsburg, VA 23188	Call 1-800-438-2929 and reference code GWM2022 $101 Sept.-Dec, $108 Jan.-July for 1Bbrm unit. All other room types 15% off Best Available Rate.
Holiday Inn Express Busch (HMP) 3.8 miles from W&M (757) 220-1100 Website	480 McLaws Circle Williamsburg, VA 23185	$108 Jan - July $101 Sept - Dec or adjusted per diem Code: WM1693
Kingsmill Resort 5.7 miles from W&M (800) 832-5665 Website	1010 Kingsmill Rd Williamsburg, VA 23185	Coming Soon
Up to 100 Rooms:
Best Western Plus Historic Area 1.4 miles from W&M (757) 941-7425 Website	201 Bypass Rd Williamsburg, VA 23185	Coming Soon
Clarion Hotel Williamsburg 2.7 miles from W&M (757) 565-2600 Website	3032 Richmond Rd Williamsburg, VA 23185	$108 January-Jualy $101 September-December or adjusted per diem Call for discount code
Comfort Inn Williamsburg Gateway 1.7 miles from W&M (757) 253-1166 Website	331 Bypass Rd Williamsburg, VA 23185	$84 April - June 15th $99 June 16th - August $79 September - December Special Code: LWMP
Hilton Garden Inn Williamsburg 1.6 miles from W&M (757) 253-9400 Website	1624 Richmond Rd Williamsburg, VA 23185	William and Mary Direct Bill Rates -To be made with April, Audrey or Harlene Only at the Hilton Garden Inn Seasons One 1/1/2022-3/31/2022 99.00 for a King Room 89.00 For a Double Queen Room Season Two 4/1/2022-8/31/2022 129.00 for a King Room 119.00 for a Double Queen Room Season Three 9/1/2022-12/31/2022 99.00 for a King Room 89.00 For a Double Queen Room *The Above Rates Include Breakfast*
Holiday Inn Express & Suites 1.3 miles from W&M (757) 941-1057 Website	1452 Richmond Rd Williamsburg, VA 23185	Call or use website link for 2022 $100 Jan; $96 Feb - Mar; $110 Apr - Aug; and $102 Sep - Dec * Groups "10 rooms and more" - Additional 05% Off Normal LNR rate for groups business starting 02/01/2022 to 12/31/2022, Added Value 1) Bottle of Water upon check in - Group Check Desk if required 2) Complimentary Breakfast , possibility for dedicated Group Breakfast subject to availability. 3) Double Group Points for each group to be posted to W&M Loyalty Card Account for IHG *Quarantine rooms: At LNR for W&M 1) Follow W&M's procedures. 2) Request has to be sent in advance 3) Guest check in Package to be ready prior to arrival, please advise if someone will handle the check in prior to arrival.
Holiday Inn Hotel & Suites Gateway 1.9 miles from W&M (757) 229-9990 Website	515 Bypass Rd Williamsburg, VA 23185	$108 Jan - July $101 Sept - Dec, or adjusted per diem Code: IPS4J Corp ID: 100237805
Wyndham Garden Hotel Busch Gardens Area 6.4 miles from W&M (757) 253-6444 Website	201 Water Country Parkway Williamsburg, VA 23185	September 2021 to March 2022: $70 per night plus tax April 2022 to August 2022: $85 per night plus tax All rates are subject to availability We will agree to a Direct Bill set-up, with 30 day net payment terms. Please provide the account's payable contact details for billing. All reservations (for Direct Bill) must be made via email directly through me. If individuals are paying on their own, they can contact the hotel front desk for reservations. website: https://www.wyndhamhotels.com/wyndham-garden/williamsburg-virginia/wyndham-garden-williamsburg-busch-gardens/overview?CID=LC:GN::GGL:RIO:National:06487&iata=00065402
B&B:
The Sampler 0.8 miles from W&M (757) 220-8011 Website	922 Jamestown Rd Williamsburg, VA 23185	Coming Soon
Williamsburg Manor 0.3 miles from W&M (757) 220-8011 Website	600 Richmond Rd Williamsburg, VA 23185	Coming Soon

Local Lodging FAQ

1) The hotel listing shows per diem rates and better. Can these be used by anyone providing the discount code?

The contract details are only for official W&M business, meaning any rooms paid and/or booked by W&M.

2) I am arranging a room block for a group that will be paying for their own rooms. What is the best way to do that?

Ask the hotel to generate a room block agreement that will be signed by W&M. In these cases, W&M guarantees to pay the difference in cost if the number of paid rooms goes below 80% of the agreed upon number. W&M will pay any fees if the event is cancelled within a specified date. Per the contract, the hotel’s room block agreement should not list any legal terms and conditions as they have already been established. Send the draft agreement to Procurement for review and signature. Remember that only those W&M staff with express signature authority can sign a document on W&M’s behalf.

3) Should I create an eVA requisition for a hotel booking?

It is recommended to use eVA to create a history of the purchase and facilitate payment by our Accounts Payable. Use the transaction code X02 to avoid eVA transaction fees. Individuals who are being reimbursed for official business need not use an eVA requisition.

4) If I use a contract hotel, does that mean I don't have to worry about per diem rates for payment by our A/P?

While most of the contract hotels are offering per diem rates or better, there are some B&Bs who do charge more than the per diem room rate. W&M departments will need to have local funding to cover any costs above the per diem rate in effect up to 150 or 200% for our A/P to process.

5) Is this a mandatory contract, or can we still use any local hotel?

This is a "preferred use" contract. The goal is to better manage W&M's use of the local hotel partners and maximize benefits to W&M.

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Hotels and Local Lodging for University Business

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