The Signature Authority Form designates individuals with direct authority and related responsibility to commit funds of the Organization code and Index numbers listed on the form for Financial Operations documents that includes, but are not limited to: vendor payments, pre-approvals, expense reports, and journal voucher revenue or expense transfers.
On an annual basis, the Office of Accounting Operations will formally request that each department review its list of active indexes and its approvers. Changes and updates to approvers may be requested directly to Accounting Operations by sending an email to firstname.lastname@example.org with the request for the index.
During the year the Accounting Operations team will monitor changes to approvers and/or new indexes and will work directly with department administrators to obtain Budget Signature Authority Forms when required.
Upon receipt of the form, departments should: