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Zoom-to-Panopto Meeting Recording Retention Policy
Summary
W&M is implementing a retention policy for Zoom meeting recordings stored in Panopto to manage storage and reduce the amount of unused meeting content retained long term.
Full Description
W&M is implementing a retention policy for Zoom meeting recordings stored in Panopto to manage storage and reduce the amount of unused meeting content retained long term.
This policy applies only to recordings created through the Zoom-to-Panopto Meeting Integration. It does not apply to videos uploaded to Panopto outside of the Zoom integration. Those recordings will continue to follow the existing Panopto retention process of being archived after 13 months of inactivity and can be restored.
This change is intended to reduce long-term storage of unused meeting recordings while preserving access to recordings that are needed for teaching, departmental work, or record keeping.
Background
As of August 2026, 60% of videos stored in Panopto are Zoom meeting recordings that have never been viewed and are more than four years old. Currently, Zoom meeting recordings saved to the cloud are handled as follows:
- Stored in Zoom for 30 days, then deleted from Zoom.
- Backed up and stored in Panopto under the Meeting Recordings folder located in the My Folder only if you have an active Panopto Account before recording in Zoom.
- Archived in Panopto if they have not been watched in 13 months.
To locate your Zoom Meeting recordings, login to W&M Panopto using your Blackboard login credentials. If you do not have a Blackboard account, login to W&M Blackboard first to create your account, then login to Panopto. More information for locating your Panopto Meeting Recordings folder can be found on the Panopto Help Site.
Retention Schedule
Effective December 1, 2026, Zoom Meeting Recordings that are archived and have not been watched in 24 months will be deleted. Users can transfer recordings to another Panopto location before the deletion date or download recordings for record keeping.
If you need to keep a video that has been archived, you can restore the video.
User Responsibilities
Faculty and staff are responsible for:
- Reviewing Panopto Meeting Recordings folders regularly.
- Downloading recordings they wish to retain outside of Panopto.
- Moving important recordings to appropriate departmental or course folders when applicable.
Timeline
Date |
Action |
|---|---|
|
August 2026 |
Notification of deletion policy for Zoom Meeting Integration videos. |
|
December 1, 2026 |
Deletion of Zoom Meeting Integration recordings that have been archived for 24 months. |