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Types of Changes
William & Mary Institutional Change (IC) Process
If a change you are envisioning is not listed, consult with the Associate Provost for Institutional Research & Effectiveness.
All internal and BOV actions must be completed prior to SCHEV and SACSCOC submissions.
* Follow the timelines prescribed. Do not submit the zIC Announce Form and the zInstitutional Change Form for a change at the same time.
** Organizational Changes follow the same submission timeline as Program Modifications & Technical Changes but typically require a longer approval timeline, often 90-120 days after submission.
Academic Program Changes
New
| Examples of changes subject to IC policy |
Timelines to follow |
IC Form/s to submit* |
|---|---|---|
| New program (Bachelors/Masters Degree) | Bachelor's/Master’s Timeline (pdf) |
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| New program (Doctoral Degree) | Doctoral Timeline (pdf) |
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| New program (Graduate/Undergrad., Certificate) | Certificate Timeline (pdf) |
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| Option (add/delete/change minor, concentration, track, etc.) | Options Timeline (pdf) |
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Modifications/Technical Changes
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Examples of changes subject to IC policy |
Timelines to follow | IC Form/s to submit* |
|---|---|---|
| CIP Code | All Program Modifications and Technical Changes Timeline (pdf)
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| Closing program (Degree or Certificate) |
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Credit Model (see W&M’s Academic Credit Hour Policy and contact the Associate Provost for Institutional Research & Effectiveness |
n/a |
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| Credit Hours (changing total credit hours for degree/certificate program): Add/subtract resulting in change of 3 cr. hrs. or less (cumulative) to core courses or overall academic program |
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| Credit Hours (changing total credit hours for degree/certificate program): Add/subtract resulting in change of 3 cr. hrs. or more to core courses or overall academic program |
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| Curriculum (change less than 25% new content/courses) |
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| Curriculum (significant change: 25% or more new content/courses) |
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| Degree designation (add/delete, e.g., BA/BS/MA/MS/MAED) |
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| Delivery format (add/delete/change; online, face-to-face) |
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| Licensure option (add/delete from degree program) |
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| Name Change (Degree or Certificate Program) |
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| Program Mergers |
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Organizational Changes**
| Examples of changes subject to IC policy | Timelines to follow | IC Form/s to submit* |
|---|---|---|
| Off-campus instructional site (OCIS) for academic programs (open/close) | Organizational Changes Timeline (pdf)
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Off-campus instructional site (OCIS) for academic programs (relocate/change of address or name) |
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Off-campus instructional site for individual courses (add/delete) |
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Organizational changes at or above the departmental level, including:
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Miscellaneous Changes
| Examples of changes subject to IC policy | Timelines to follow | IC Form/s to submit* |
|---|---|---|
| Fee Structure Changes | Options Timeline (pdf) |
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| MOU/MOA (new/update) | Contact Matt Smith, Associate Provost for Institutional Research & Effectiveness, during the drafting phase of the MOU to discuss SACSCOC requirements. |
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| Temporary suspension of admission to an academic program | Contact Rachel Gable, Director of Academic Program Authorization, prior to implementation of the action; please make contact as soon as a decision to do this has been made. |
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