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Employment Forms
For Hiring Departments
Before beginning the student employment hiring process, please read the Department Guide (PDF) and review the Department Student Employee Checklist (PDF).
Confidentiality Agreement
Students must complete the Confidentiality Agreement (PDF) before starting work at W&M. This form is to be retained by the supervisor for their employment files.
I-9 Forms
Every new employee is required by federal law to complete the entire I-9 process within three (3) days of their first day of work or risk termination of employment (unpaid) until documentation is received. The process includes two parts: Completion of Section 1 (by the employee and no later than the first day of work) and Completion of Section 2 (employee must submit documentation for review by employer and no later than the third day of work). Failure to present documentation by due date will put W&M out of compliance with federal regulations.
The university participates in the E-verify program and completes all I-9s via Workday as part of the new hire on-boarding module.
- University Human Resources Form I-9 Resources provide guidance on obtaining access if you are new to the e-verify process. It also has useful guides and presentations on the working through the I-9 process.
- The U.S. Citizen and Immigration Services website provides detailed information about completing the I-9.
- Please read W&M’s list of security policies to better understand how to classify, use and protect sensitive data.