Resources for... William & Mary
William & Mary W&M menu close William & Mary

Year At A Glance

A two-column table presenting a calendar of upcoming University Human Resources events organized by month.
Ongoing/Monthly
Timesheet submission (9th & 24th of every month) All employees
January
Open enrollment: FLSA overtime election (Jan. 9) Non-exempt employees
New leave year begins (Jan. 10) Benefit-eligible employees
New leave year begins (Jan. 16) Hourly employees meeting requirements
Securian group life insurance rate changes (Jan. 16) Benefit-eligible employees
Securian optional life insurance rate changes (Jan. 16) Benefit-eligible employees
Tax statements: Receive W-2 (by Jan. 31) All employees
February
Receive total compensation letter by mid-February Benefit-eligible employees
March
Training: EPAFs for faculty summer research (TBD) Hiring officials
April
Performance evaluation period begins (April 1) Benefit-eligible employees

Notification: open enrollment for health insurance and flexible spending accounts

Benefit-eligible employees

Graduating student worker announcements begin (mid-month)

Hiring officials

Previous ACA year ends (April 30)

Non-benefit eligible employees

May

New ACA year begins (May 1)

Non-benefit eligible employees

Open enrollment: health insurance and flexible spending accounts (early May)

Benefit-eligible employees

Planned Pause (after undergraduate graduation)

All employees

June

Training: EPAFs for graduate assistants (TBD) Hiring officials
July
Open enrollment: FLSA overtime election (July 9) Non-exempt employees
Faculty & Staff Convocation - Service awards (TBD) All employees
Notification: new leave eligibility (July 16) Hourly employees meeting requirements
New sick leave year begins for W&M Sickness and Disability Plan participants (July 25) Faculty, Professionals, and Professional Faculty
August
Applications due for W&M Supervisor's Institute (TBD) Supervisors
New faculty benefits orientation (Aug. 16) Faculty
September
W&M Supervisor's Institute begins (TBD) Supervisors
Flu shot clinic offered (Fall) All employees
October
Notification: Age 26 dependent removal (Oct. 1) Benefit-eligible employees
Notification: Age 65 Medicare eligibility (Oct. 1) Benefit-eligible employees
Employee Resource Exposition (TBD)

All employees

Notification: leave carryover and unused annual leave balances

Benefit-eligible employees

Commonwealth of Virginia Campaign begins (Nov. 1)

All employees

November
Open enrollment: Legal Resources (Nov. 10) Benefit-eligible employees
December
Notification: new Payroll Processing Calendar released All employees
Review new IRS limits and contributions for 457 and 403b plans Benefit-eligible & hourly employees
Notification: sign up for electronic tax statements and review mailing address information in Self-Service All employees