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Year At A Glance
Ongoing/Monthly |
|
|---|---|
| Timesheet submission (9th & 24th of every month) | All employees |
| January | |
| New leave year begins (Jan. 10) | Benefit-eligible employees |
| New leave year begins (Jan. 16) | Hourly employees meeting requirements |
| Securian group life insurance rate changes (Jan. 16) | Benefit-eligible employees |
| Securian optional life insurance rate changes (Jan. 16) | Benefit-eligible employees |
| Tax statements: Receive W-2 (by Jan. 31) | All employees |
| February | |
| Receive total compensation letter by late February | Benefit-eligible employees |
| March | |
| Training: EPAFs for faculty summer research | Hiring officials |
| Performance assessment period begins mid-March | Benefit-eligible employees |
| April | |
|
Notification: open enrollment for health insurance and flexible spending accounts sent by DHRM |
Benefit-eligible employees |
|
Graduating student worker announcements begin (mid-month) |
Hiring officials |
|
Employee Resources Exposition (April 17) |
All employees |
|
Previous ACA year ends (April 30) |
Non-benefit eligible employees |
|
May |
|
|
New ACA year begins (May 1) |
Non-benefit eligible employees |
|
Open enrollment: health insurance and flexible spending accounts (early May) |
Benefit-eligible employees |
|
June |
|
| Training: EPAFs for graduate assistants | Hiring officials |
| July | |
| Faculty & Staff Convocation - Service awards (TBD) | All employees |
| Notification: new leave eligibility (July 16) | Hourly employees meeting requirements |
| New sick leave year begins for W&M Sickness and Disability Plan participants (July 25) | Faculty, Professionals, and Professional Faculty |
| August | |
| New faculty benefits orientation (Typically around Aug. 16) | Faculty |
| September | |
| Flu shot clinic offered (Fall -TBD) | All employees |
| October | |
| Notification: Age 26 dependent removal (Oct. 1) | Benefit-eligible employees |
| Notification: Age 65 Medicare eligibility (Oct. 1) | Benefit-eligible employees |
| Commonwealth of Virginia Campaign |
All employees |
| November | |
| Open enrollment: Legal Resources | Benefit-eligible employees |
| December | |
| Notification: new Payroll Processing Calendar released | All employees |
| Review new IRS limits and contributions for 457 and 403b plans | Benefit-eligible & hourly employees |
| Notification: sign up for electronic tax statements and review mailing address information in Workday | All employees |