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Missing Student Protocol

Title: Missing Student Protocol
Effective Date: February 19, 1990
Responsible Office: Student Affairs
Last Updated: September 3, 2013

I. Scope

This protocol applies to all students and employees, including faculty. It applies to the College of William & Mary, including the Washington, D.C. Office. This protocol applies when any residential student is missing or believed missing. For purposes of this protocol, a residential student is a currently enrolled student who resides in an on-campus residence hall under a housing contract or a student residing in designated housing while enrolled in a Washington, D.C. Office program.

II. Purpose

The purpose of this protocol is to ensure an effective, cooperative university response to any missing student situation. This protocol complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) by establishing procedures for the university community regarding the reporting, investigation, and required emergency notification when a student residing in on-campus housing is determined to be missing (see 20 USCA section 1092; 34 CFR 668.46(h)).

III. Protocol
A. What you should do when a student is missing

 If any student or employee has reason to believe a residential student is missing, they should immediately report this information to the Dean of Students Office at 757-221-2510 or the William & Mary Police Department at 911 or 757-221-4596. Anyone who receives a missing student report should immediately contact the William & Mary Police Department. Law enforcement officials (including William & Mary police) will follow their own investigation procedures.

B. Designating a contact person and notifications that William & Mary will make

Each student has the option to designate a confidential contact by submitting a form (pdf) to the Dean of Students. The university will contact the designated person within 24 hours of the time that a student is considered missing by the university. For students who are minors (under 18 and not emancipated), the university is obligated to notify the parent(s) or guardian(s) within 24 hours of receiving a report that the student is missing. 

The university may also contact other individuals if deemed necessary to prevent harm to a student or others necessary to the investigation or otherwise appropriate under the circumstances.

IV. Authority & Amendment

This protocol, as amended, is approved by the Vice President for Student Affairs.  

V. Related Policies, Procedures & Documents