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Outside Employment, Consulting & Professional Services

Per Virginia Department of Human Resources Management (DHRM) Policy 1.60 - Standards of Conduct, all employees must obtain approval from supervisor prior to accepting, initiating, or continuing outside employment. Additionally, as a public university, employees must disclose professional activities outside of the university to ensure there is a not a conflict of interest or appearance of a conflict in the procurement of goods or services or a conflict of commitment between the university and the outside entity. 

For example, an employee is a partner in a private graphic design firm and creates publications for  clients. This employment must be disclosed to and approved by the employee's supervisor to ensure that the university does not improperly contract with firm and that the employee is not designing or editing publications during their employment hours for the university.

Employees who are seeking additional employment for purposes of extra income complete the Operational & Classified form and submit for approval through University Human Resources. For employees who are offering professional services or consulting related to their research, educational background and/or professional experience, please submit for review and approval through their respective department head and the Office of Sponsored Programs. 

Outside Employment Approval Forms

Select the appropriate PDF form based on your employee type.