Music Building Room Reservations

Music Building rooms may be reserved by on-campus organizations and groups outside the W&M community. Rental fees may apply.

Booking Procedure

Please read this page carefully. By requesting a reservation, you acknowledge and accept the Policies and Procedures for use of the Music Building's rooms.
We will respond to your request within three working days.
If we determine that a reservation request is unsuitable for the space requested, we will deny that request. Appeals to a reservation decline are subject to the decision of the Chair of the Music Department.
The use of any room in the Music Building by off-campus groups does not include the use of W&M equipment (stands, audio equipment, musical instruments).
Pay all applicable fees one week before your scheduled event.

For room availability, please email musicadmin@wm.edu.

To reserve the Choral Rehearsal Room (154), Classrooms (217, 228), Instrumental Rehearsal Room (116), or Global Ensembles Room (159), please fill out this form.

To reserve the Concert Hall (132) or Comey Recital Hall (142), please email musicadmin@wm.edu.

For Events During the Academic Year

We begin approving Fall Semester reservations after the end of the fall add/drop period (early September). We start approving reservations for the Spring Semester in mid-October, after fall break. You may begin making reservations for the summer in mid-March, after spring break.

For Events During the Summer

You may begin making reservations for the summer in mid-March, after spring break. We will not approve requests to reserve a room for more than one day during the summer unless a faculty member is involved with the organization making the request and agrees to help out if needed. All summer reservations will be subject to approval by the Chair of the Music Department.

Priority Guidelines

We will allow reservations to rooms according to these priorities:

Official/non-official academic classes
Official Department of Music functions
Senior recitals or honors projects
W&M affiliated groups
All other events

Faculty members scheduling an event that takes precedence over another may bump any previously scheduled renters when conflicts arise. Bumping will be done with proper notice and with as little inconvenience as possible. We will not bump an event with a paid reservation except under extraordinary circumstances. The option to bump an event is at the discretion of the Chair of the Music Department.

Rooms Available for Rental

The following rooms are available for rental through the Department of Music. All rooms are located in the Music Building on the William & Mary campus.

Concert Hall (Room 132)

The Concert Hall is a large, 425-seat performance hall with a 3-manual pipe organ. The space is suitable for large ensemble rehearsals and performances.

Comey Recital Hall (Room 142)

The Comey Recital Hall is a functioning academic space, as well as a performance hall. Each semester, this space is used for student rehearsals, private lessons, senior project performances, academic classes, and department-sponsored performances.

A piano is available for use by those reserving the space. It is the responsibility of the renter to position the piano on the stage and return the instrument to its original location after the event.

Note: The department is responsible for the maintenance and tuning of all pianos. Please notify the Department Administrator at least one week before your event to arrange piano tuning. A charge will be incurred for tuning.

Under no condition is the re-aiming of the lighting permitted. Lights should be turned off when leaving the facilities. The department stresses that Comey Recital Hall is a small recital hall and not a theater. It is suitable for small recitals, poetry readings, master classes, and lectures. The stage is small, and there is very little space backstage. There are minimal lighting options for the space, and the department's AV equipment is not available for non-departmental events.

Room Capacity: 125 (wheelchair accessible)

To check availability, please email musicadmin@wm.edu.

To request a reservation, please complete this application.

Choral Rehearsal Room (Room 154)

The Choral Rehearsal Room is used by the department as an academic classroom and a rehearsal space for the Choir, Barksdale Treble Chorus, Botetourt Chamber Singers, and several of our departmental ensembles.

Room Capacity: 100

To check availability, please email musicadmin@wm.edu.

To Request a reservation, please fill out this form.

Classroom (Room 217)

Room 217 is used by the department as an academic classroom and as a rehearsal space for some of our departmental ensembles.

Room Capacity: 47

To check availability, please email musicadmin@wm.edu.

To request a reservation, please fill out this form.

Instrumental Rehearsal Room (Room 116)

The Instrumental Rehearsal Room is used by the department as a rehearsal space for the Wind Ensemble, Jazz Ensemble, and Symphony Orchestra, as a place to teach private lessons, and academic courses. The room can hold approximately 117 people and is an ideal space for large ensemble rehearsals or group meetings. Please note that due to the nature of the equipment stored in this room, the room's use is restricted. All non-departmental reservations will be subject to approval by the Chair of the Music Department.

Room Capacity: 117

To check availability, please email musicadmin@wm.edu.

To request a reservation, please fill out this form.

Classroom (Room 228)

Room 228 is used by the department as an academic classroom and as a rehearsal space for some of our departmental ensembles.

Room Capacity: 49

To check availability, please email musicadmin@wm.edu.

To request a reservation, please fill out this form.

Global Ensembles Room (Room 159)

The Global Ensembles Room is used by the department as a rehearsal space for Russian Music Ensemble, Music of India Ensemble, and Middle Eastern Music Ensemble, as a place to teach private lessons, and academic courses.

Room Capacity: 18

To check availability, please email musicadmin@wm.edu.

To request a reservation, please fill out this form.

Fees

Payment of all fees is due to the Music Office at least one week prior to the event.

Rental Fee: The Choral and Instrumental Rehearsal Rooms, the Global Ensembles Room, and Classrooms, may be rented for $100 per event. Fees for the Concert Hall and Comey Recital Hall will be determined once the application form is submitted.
Custodial Fee: The Music Building has no regular custodial service between Friday evenings and Monday mornings. In order to ensure that the facilities are clean, restrooms restocked with paper, and trash cans emptied, groups renting over a weekend will incur a $50 custodial fee to aid the department in paying for a contracted custodial service. The only rentals exempt from this fee are senior recitals by music concentrators and official Department of Music events.
Piano Tuning: If you need a piano tuned before your event, the fee is $175. The Music Department will arrange for tuning. Please email musicadmin@wm.edu to coordinate.

Building Access

Entrance doors to the Music Building are open every day of the Monday through Friday from 7:00am to 11:00pm. On Saturday and Sunday, only the southside entrance of the building is open from 7:00 a.m. to 11:00 p.m.

Responsibilities of Renter

Chairs/Props: The renter is responsible for all physical room arrangements, including the moving of pianos, chairs, tables, curtains, etc. Rooms must be returned to their original state upon the end of a reservation.

Security: Doors must be secured when leaving a rented room. If the room is left unsecured and damage occurs to the room or its contents, the group who used the room last will be held responsible for the damage.

Please know there is no loading dock in the Music Building. The loading dock for the Arts Quarter is located in the PBK building.