Employment Forms

For Hiring Departments

Before beginning the student employment hiring process, please read the Department Guide (PDF) and review the Department Student Employee Checklist (PDF).

Electronic Personnel Action Forms (EPAFs)

EPAF training can be found in Cornerstone. Once in Cornerstone, search for "EPAF student" and select "EPAF Instructions - Student Employment." Then click "Show More" and download the resource. If you do not have access to EPAFs, please complete the access request form.

Student Employment-EPAF Update Form

A Student Employment-EPAF Update Form (PDF) is required to change the termination date, change the supervisor and/or timesheet approver or to cancel a hiring after submitting the EPAF.

VIMS Student Semi-Monthly Employment Form

If you are planning to hire students who are going to be paid semi-monthly, please complete the VIMS Student Semi-Monthly Employment Form (PDF).

Student Employee Evaluation Form

Employers must complete the Student Employee Evaluation Form (PDF) for each student employee either after six months or at the end of their employment period. This form is to be retained by the supervisor for their employment files.

For Students

Tax Forms and Direct Deposit Authorization Forms

Tax and direct deposit authorization forms must be completed online. These forms will be available in Banner Self-Service once the EPAFs have been processed by financial aid. To access the forms:

Log into Banner Self-Service
Select Employee
Select Employee Forms

Confidentiality Agreement

Students must complete the Confidentiality Agreement (PDF) before starting work at W&M. This form is to be retained by the supervisor for their employment files.

I-9 Forms

I-9 verification is completed using the online system available newi9.com. This system is available to all hiring managers and human resource liaisons. No paper I-9s can be accepted.

University Human Resources Form I-9 Resources provide guidance on obtaining access if you are new to the e-verify process. It also has useful guides and presentations on the working through the I-9 process.
The U.S. Citizen and Immigration Services website provides detailed information about completing the I-9.
Please read W&M’s list of security policies to better understand how to classify, use and protect sensitive data.