December 2023 Closing Instructions
Summary
Financial Operation's calendar year-end closing and Holiday schedule.
Full Description
The following chart contains important deadline dates related to Financial Operations' calendar year-end closing and Holiday schedule.
DEADLINE |
TRANSACTION TYPE |
CONTACT |
Saturday |
W&M and VIMS |
Payroll |
Saturday |
W&M and VIMS |
Payroll |
Tuesday |
W&M/VIMS |
Accounts Payable |
* |
buyWM PO Invoices |
Accounts Payable |
Tuesday |
W&M and VIMS |
Travel |
Friday |
W&M and VIMS |
Data Control
VIMS Office of Finance VIMS x7036 |
Sunday |
W&M and VIMS |
Payroll |
Sunday 6:00 p.m. |
W&M and VIMS |
Payroll |
Tuesday |
W&M and VIMS |
Cashiering |
Tuesday 09-Jan-2024 6:00 p.m. |
W&M and VIMS Payroll Hourly and Student Employees Time Sheets Pay Period 1: 12/16/23-12/31/23 Supervisor's Approval Wednesday, 10-Jan-2024 10:00 a.m. |
Payroll W&M x12848 |
Tuesday 09-Jan-2024 6:00 p.m. |
W&M and VIMS Payroll Salaried Employees Time Sheets Pay Period 1: 12/25/23-01/09/24 Supervisor's Approval Wednesday, 10-Jan-2024 10:00 a.m. |
Payroll W&M x12848 |
NOTE 1: Documents received by the dates noted are guaranteed processing in the December 2023 fiscal month. However, please continue to submit all documents through December 19, 2023, as we will continue to process transactions as time permits for the month of December.
NOTE 2: To maintain the university's compliance with the State's Prompt Payment Act, please pay particular attention to those vendor payments that will be due both immediately prior to and following the holidays. Vendor invoices received during the break must be processed immediately upon returning in January.
NOTE 3: *There is no deadline for buyW&M PO Invoices. However, buyW&M PO invoices must be completed and synched to Banner by Tuesday, December 19, 2023, for payment to be processed by last check printing day on Wednesday, December 20, 2023.
NOTE 4: Additionally, please note that deposits made through Tuesday, December 19, 2023 by 3:00 p.m. will be recorded as December deposits. Areas on campus that have collected funds for deposit should not retain these funds in their office during the holiday break and are required to deposit all collections to the Cashier no later than 3:00 p.m. on Tuesday, December 19, 2023. Deposits made after December 19th will be kept in the safe but will not be recorded into Banner until January.
We understand there may be situations that require an exception to this published schedule. Please contact the extensions listed, based on document type, in order to accommodate any necessary adjustments.