Emergency Response Plan

Summary

The Emergency Response Plan establishes the policies, procedures, and organizational structure for response to emergencies that cause a significant disruption to all or portions of the College.  The plan describes the roles and responsibilities of emergency management teams as well as departments, schools, units and individuals during emergency situations.  As emergencies are often sudden and without warning, these procedures, while providing guidance, are designed to be flexible in order to permit the College to respond to any given situation. Read the Emergency Response Guide for faculty, staff and students.

The plan includes protocols to address specific types of emergencies.  These protocols are meant to guide the stabilization of and recovery from an incident and include emergency instructions and references in a concise format for use by individuals designated to manage the response while preserving resources.

The plan outlines the preparation of, response to, and recovery from emergency events.  It is consistent with established practices related to emergency response actions, incorporating the National Incident Management System (NIMS) to facilitate coordination and interoperability among responding agencies.  The College will cooperate with federal, state, and local emergency management agencies and other responders in the development, implementation, and execution of its emergency response plans.  Nothing in this plan should be construed in a manner that limits the use of good judgment and common sense in matters not foreseen or covered by the elements of the plan.

This plan supports the College's intent to respond to any emergency situation in a safe, effective, and timely manner.  The College's mission in the event of an emergency is, in order, to:

  1. protect human life;
  2. preserve health, safety, and basic care;
  3. protect College assets;
  4. maintain College services;
  5. assess damages; and
  6. restore general campus operations

The plan works in concert with the College's Continuity of Operations Plan (COOP) to achieve these priorities.

The plan is promulgated under the authority of the President of the College.  All decisions concerning the discontinuation of College functions, cancellation of the classes, or cessation of operations, rest with the President or his designee.

The Emergency Management Team (EMT) plans and executes emergency preparedness, response, and recovery functions and develops and maintains the COOP.  The members of the EMT include:

  • Vice President for Administration -- Chair and Emergency Plan Coordinator
  • Vice President for Finance -- Vice Chair
  • Vice President for Student Affairs
  • Vice Provost for Research
  • Associate Provost for Information Technology
  • Associate Vice President for Facilities Management
  • Assistant Vice President for Student Affairs
  • Chief of Campus Police
  • Director of University Relations
  • Director of News Services
  • Executive Assistant to the President

The plan also incorporates building coordinator functions.  Building coordinators are responsible for disseminating information and instructions to building occupants during an incident.  These coordinators are critical resources in the event of an emergency.  They are provided with training and materials to accomplish their tasks.  These individuals are responsible for familiarizing themselves with the Emergency Operations Plan and for ensuring that building occupants have an understanding of procedures related to their specific area.

Faculty and staff are expected to familiarize themselves with applicable emergency plans and procedures and evacuation routes.  They should know who the building coordinator is for their building and take instruction from that coordinator in the event of an incident.  Faculty and staff must be prepared to assess situations quickly but thoroughly, and use common sense in determining a course of action.

The emergency response communication plan uses a variety of notification strategies to communicate with faculty, staff, and students about impending threats or emergencies as well as throughout the duration and recovery from an event.  The College has established a siren and mass notification system.  Students, faculty, and staff enter emergency contact phone numbers and email addresses that are used during an emergency to communicate critical information.

The College's emergency response and continuity of operations plans are continually evaluated, improved, and refined as the College continues to strengthen its capabilities to respond to emergency events.

 

Read the full version of the Emergency Response Plan (pdf).

Learn more about how to respond to emergency situations in the Emergency Response Guide for faculty, staff and students.