menu
William and Mary
search

Section IX. Special Regulations for Recognized Student Organizations

A.  Accountability and Jurisdiction.  As a condition of recognition by the College, all student organizations must abide by the rules and regulations of the College and by the terms of contracts and agreements into which they enter with the College.  Recognized organizations and sponsored activities are subject to the same rules and regulations as individual students and may be held accountable for their actions even though the College pursues charges of misconduct for the same incident against individual members of the group.  An organization will be deemed culpable for its conduct when it can be demonstrated that:

1.  The activity involved such a significant number of members of the organization that a reasonable person would conclude that the activity was clearly a function of the organization, and/or

2.  The organization, either in whole or in part, planned and/or implemented and/or condoned the action from which the complaint arises, and/or

3.  The organization knew or should have known about the activity and failed to act responsibly in preventing it.

The College may also hold an organization responsible for viola tions of College regulations which occur on or adjacent to property or facilities assigned to the organization for its use, or for violations that occur off-campus if the conduct adversely affects the College community or its members.

B.  Procedures.  In the case of alleged misconduct by a recognized organization, the organization will have the right to resolve a matter informally with a case administrator via an Administrative Resolution or to have a hearing with a case administrator or with the appropriate student conduct committee (except in "warning" level cases).  The same general procedures that apply to individual misconduct will be followed.

C.  Sanctions.  The sanctions listed below are categorized as primary and secondary. At least one primary sanction and any combination of primary and secondary sanctions may be imposed for any single violation. A due date will be given with any task and/or restitution penalty.  All other sanctions are effective immediately upon completion of the appeal or appeal period, unless the Vice President for Student Affairs authorizes an exception. 

1.  Primary Sanctions

a.  Termination is removal of institutional recognition.  The organization is denied all privileges associated with recognition including, but not limited to, the right to reserve space in College facilities or to use College property or resources, the right to receive student activity fee or other funding from College resources, and the right to participate in or sponsor extracurricular or social activities on campus.

b.  Suspension is removal of institutional recognition for a stated period of time.  During the period of suspension, the organization will be denied the use of all College facilities and resources and may not in any way participate in or sponsor any extracurricular or social activity on campus.  At the end of the prescribed period of time, the organization will be allowed to re-form subject to any condition(s) set forth at the time of suspension.

c.  Probation with Loss of Privileges is continued recognition with loss of the right to sponsor or participate in all extracurricular and/or social activities for a stated period of time.  Further misconduct during the period of probation or violation of the terms of the probation will most likely result in a loss of recognition.

d.  Probation is continued recognition and operation with a warning that further misconduct during the period of probation or violation of the terms of the probation may result in loss of institutional recognition.  Conditions may be attached as terms of continuance during the period of probation.

e.  Warning is notifying the organization that it has violated College regulations and is a caution that repetition of the behavior or other misconduct may result in a more severe sanctions.  An organization may not receive more than two warnings for the same conduct in an academic year without more serious action being taken.

2.  Secondary Sanctions

a.  Loss or Restriction of Privileges is limitation or removal of social privileges including, but not limited to, the opportunity to schedule social functions, to use College facilities or vehicles, or to post notices.  In addition, consistent with the provision of written agreements (should such exist), an organization's assignment of space in College facilities may be canceled and/or other privileges removed. 

b.  Educational Requirement is requiring an organization to complete specific assignments at the organization's expense directly related to the violation committed.

c.  Restitution is requiring an organization to reimburse the College, appropriate individual(s), or vendor(s) for damage or misappropriation. 

d.  Task Participation is requiring the organization's members to participate in assigned tasks or service projects appropriate to the regulation(s) violated.