A. Hearing Authorities
- Objectivity of hearing authorities: Administrative officers, panel or board members must disqualify themselves when unable to function fairly and objectively. A charged party or a reporting party also may submit a timely request in writing requesting the Dean of Students to disqualify an administrator or panel or board member for bias. The Dean's decision will be final. If a student challenges the objectivity of a panel member during the hearing, the chair of the panel or board whose member is challenged will decide such challenges unless the member challenged is the chair. In such instances, the decision on disqualification will be decided by majority vote of the panel or board.
- Confidentiality and closed and open hearings: Conduct proceedings will be conducted in private; however, an open hearing may be held upon the request of the charged party at least two working days in advance, when approved by the Dean of Students, and when all parties sign a privacy waiver. (13) The Chair may close the hearing if the presence of others interferes with the orderly conduct of the hearing. In cases involving an alleged crime of violence, the reporting party is not required to keep confidential the name of the charged party, the charge or the outcome of the conduct proceeding. (14) When such proceedings are closed, the reporting party will not reveal the names of the witnesses or panel members involved.
B. Combined or Multiple Violations
- Combined or "joint" hearings: In cases where more than one student is charged with misconduct for the same incident, the College may hold a single hearing on the matter, but findings must be determined for each individual student charged in the incident.
- Multiple charges and same conduct: A student should not be charged with two offenses for the same conduct unless the conduct violates two clearly distinguishable provisions in the Student Code
- Multiple charges and single hearing: The College may adjudicate multiple charges at one time if they stem from the same incident or are based on a pattern of behavior close enough in time or related sufficiently by their nature to be reasonably resolved in a single proceeding. Questions about the use of a single proceeding to resolve multiple charges will be decided by the Dean of Students.
- Alleged violations of honor and student conduct codes: Should an incident result in an allegation that a student has violated both the Honor Code and the Student Code of Conduct, the Dean of Students will decide whether the matter will be heard within the Student Conduct System or by the appropriate Honor Council. The system selected by the Dean will be empowered to review all the charges and reach a final disposition. A charged party may not face more than one proceeding to determine the final disposition of a single incident.
C. Student Rights and Responsibilities During Process
- Honesty and cooperation: Students involved in disciplinary proceedings shall cooperate and be honest and complete in their answers. Failure to do so may be a violation of the Student Code and/or of the Honor Code. (15)
- Access to hearing records: The student's conduct record is the property of the College. A student found responsible for violating College regulations or a reporting party considering an appeal may make an appointment during normal working hours to review materials in the case file. The student also may listen to copies of the recordings, if any, in the presence of an administrator, a Student Conduct Council member or Honor Council member. The student may have legal counsel or one other clearly-identified silent supporter present.
- Withdrawal during process: The Dean of Students may notify a charged party who withdraws from the College after oral or written notification that an alleged violation is under investigation that a hold and/or transcript notation ("Withdrew While Disciplinary Charges Pending") will be placed on his or her record. Before the Dean places a notation on the transcript, the student will be notified in writing and given an opportunity to meet with the Dean or designee to discuss the action. The Dean will remove the notation if the student resolves the case. Normally, the College will not readmit the student unless the charges have been resolved.
- Notice of Case Pending on Transcript: In cases defined as "more serious" under the Code of Conduct and in cases of alleged honor violations, the College may place a notice on the student's transcript acknowledging the pending charges. This notice will remain on the student's transcript until the case is resolved.
D. Students with Disabilities.
The College is committed to providing reasonable accommodations for students with documented disabilities. Such accommodations may include, but are not limited to, administrative assistance, additional time, and/or an alternative to the formal hearing process. Students with disabilities who need reasonable modifications to address a suspected violation of the Code of Conduct are encouraged to meet with the Director of Disability Services (109 Campus Center) as early in the process as possible to identify and plan specific accommodations. Students will be asked to provide medical documentation. The Director of Disability Services will inform the Office of Student Conduct of appropriate accommodation(s).
E. Failure to Appear
- Failure to appear for appointments: If a charged party fails to make an appointment with the Case Administrator within three working days after being notified, fails to appear for a scheduled appointment, or otherwise fails to respond to a written direction to appear after being properly notified, the Case Administrator may bring a charge of Abuse of the Conduct System, and/or place a hold on the student's records. In addition, the Case Administrator may reduce the charges to writing and set a hearing date without the student's consultation.
- Notice: Proper notice will consist of an email sent to a student's official College email account, written notice delivered through either Campus or U.S. Mail to an address in the Registrar's records, or a letter delivered personally by College staff, including Residence Life student staff. In general, correspondence will be sent via email or to the student's local address or Campus Station Unit (CSU) when classes are in session and to the student's home address when classes are not in session.
- Failure to appear for a hearing: If after receiving proper notice of the date, time, and location of a hearing, a charged party fails to appear or to make him/herself available for a hearing without justification for postponement (as determined by the chair of the scheduled committee or administrator handling the case), the party will be deemed to have waived the right to appear, and the hearing may proceed as scheduled. Absence of the charged party in such circumstances will not constitute sufficient grounds for an appeal.
F. Interim Suspension
In certain circumstances, the Dean of Students or designee may impose a College or residence hall suspension prior to the resolution of a conduct case before the appropriate hearing body.
Interim suspension may be imposed only either to ensure the health or safety of the student or of other members of the College community, or if the student poses an ongoing threat of disruption of, or interference with, the normal operations of the College
During an interim suspension, the student must leave the campus immediately and shall not participate in academic, extracurricular, or other activities of the College except as may be authorized by the Dean of Students or designee. During the period of interim suspension, a student is not permitted on the campus without prior written consent from the Dean or designee.
After an interim suspension is imposed, the student will be provided an opportunity to speak with the Dean of Students to show why his/her continued presence does not merit the suspension. When requested, the Dean will schedule an administrative hearing regarding the interim suspension decision within ten working days or as soon as the student's condition permits. A hearing on the alleged conduct violations will occur as soon as practical following the interim suspension decision. See also Medical and Emotional Emergencies.
(13) The charged party retains the right to disclose information regarding his/her own case; however, he/she does not have the right to discuss other students' related cases without their written consent.