The Process

The Information Session

Upon receipt of a written report alleging one or more violations of university policies, the Dean of Students Office reviews the report to determine if it alleges a matter of concern warranting a meeting with the student and a possible disciplinary action. Students are asked to meet with a staff member in an Information Session. During the session, the Dean or Dean's representative reviews the report with the student, explains the conduct process (including the student's options for addressing the report), and informs the student of his or her rights.

If the student wishes to discuss the report, he or she may do so; however, students are not required to discuss it during this initial meeting. If the student wishes to discuss the incident, and the hearing officer concludes that there is insufficient information to support a violation, the hearing officer may dismiss the case or conduct a further investigation. If after investigating the matter, the hearing officer concludes that sufficient information exists, the officer will charge the student with one or more specific violations under the Code of Conduct.

Options for Resolution

If the hearing officer charges the student with one or more violations, the student ordinarily will have a choice of three options to resolve the matter:

Administrative Resolution: If the student and case administrator come to agreement as to a Summary of Facts, the case administrator may resolve the matter informally with the student. The case administrator reduces the summary to writing and asks the student to review it--if the student agrees that the summary is accurate and complete, he/she may sign the summary attesting to its accuracy. The student may appeal the sanction issued, but he or she may not contest the facts summary, as he or she has agreed to its accuracy.

Administrative Hearing: The student may choose to resolve the case with the hearing officer serving as the fact-finder in an administrative hearing. This option is a formal hearing and is recorded; students may offer witnesses with information regarding the report, and the hearing officer may call witnesses as well. If the student is found responsible for one or more violations, the student may appeal the finding of fact or the sanctions imposed, if any.

Committee Hearing: The student may elect for a committee hearing. Depending on the severity of possible sanctions faced by the student, the committee may consist of three of students from the Student Conduct Council (the Student Panel) or a mixed body of faculty, staff, and students (the Hearing Board). This option is not available for warning-level violations (level of violation is determined by the Director of Student Conduct).

Processes Used in Formal Student Conduct Hearings

Resources

Flow Chart depicting the Student Conduct Process (PDF)

Student Conduct Information Packet: Developed by Student Assembly and the Dean of Students Office, this packet describes the step-by-step student conduct process. Please keep in mind, however, that the Student Handbook is the ultimate authority regarding the Student Conduct Process.

Appeals

All students found in violation of the Honor Code or the Code of Conduct are entitled to appeal. Appeals are limited to specific grounds as specified in the Student Handbook. Regardless of the type of case, a student may always appeal the sanction(s) imposed. Students who resolve their discipline case via an Administrative Resolution are limited to appealing the sanction(s) imposed. Students who request formal hearings may appeal on the basis of procedural irregularity, discrimination in the hearing, lack of clear and convincing evidence, excessive or inappropriate sanction, or newly discovered material evidence unknown at the time of the hearing.

The Appeals Process

Students who wish to appeal may do so within five business days of notification of the outcome of their hearing. Appeals may be based on one or more the grounds specified in the Handbook. Appeals of cases resulting in a sanction of less than suspension are reviewed by the Dean of Students or designee (109 Campus Center). Appeals of suspension or dismissal are filed with the Vice President for Student Affairs in the care of the Office of Student Conduct (109 Campus Center) and are reviewed by the Appellate Review Committee.

All Appeals submitted for review must be accompanied by an Appeals Form (PDF).