W&M Green Fee Fund

The Green Fee is intended solely for purposes that advance W&M's interests in sustainability relating to its general operations and the university's tri-partite missions of teaching, research and public service. Proposals are accepted from all students, faculty and staff. Interested parties are encouraged to submit a draft proposal before the stated deadline to receive feedback and assistance on the project. Completed proposals with a cover sheet are sent to the Director of Sustainability, Calandra Waters Lake [[waterslake]], please see Submit a Proposal for more information.

  • Fall 2018 deadline for submission: October 30 @ 5pm
  • Spring 2019 deadline for submission: February 22 @ 5pm

With the help of student group Take Back the Tap, Facilities Management and Residence Life, a strategic plan for bottle filling stations on both the W&M and VIMS campus has been created. COS will not be accepting proposals for bottle filling stations, and is instead working to install at least one bottle filling station per high traffic building.

Project Guidelines

Any individual (faculty, staff, administrator, or student) or group (for example, student organization, school, academic program, or administrative or auxiliary unit) within the W&M community may submit a proposal for Green Fee project funding.  The ideas and goals may be great or small as long as the proposal advances the goals of COS and the College’s Policy on Sustainability. Projects are judged on their merits, feasibility and a demonstration that the applicant has the knowledge and skills to successfully complete the work.  All projects are supported for up to 12 months.  COS does not normally fund multi-year projects unless the scope of the project or its cost is such that it must be funded in stages. Renewals will be considered on a case-by-case basis.

Proposals submitted by students must include the participation of a faculty or staff member acting as a mentor for the project. All student-led projects are required to maintain an advisor for the duration of the project or the project is subject to termination.

Student projects may involve academic credit if conducted as an independent study or internship approved by the appropriate unit. In line with W&M policy, students can either receive course credit or payment for research, but not both.

Prior to the submission of a proposal, applicants should consult with those stakeholders that their project could influence and, if necessary, seek approval. In many instances this is Facilities Management, but IT, Procurement, and other departments may also be involved.

Depending on the number of project proposals received, the committee may not fund the full amount requested for all projects. Cost sharing with other organizations or units is encouraged.

All projects receiving funding should clearly identify the Green Fee as a source of support.  Due to the variety of projects covered through the Green Fee this identification may take different forms. If unsure of the best way to recognize the funding source on a project please consult the Director of Sustainability. 


At the time of the award, recipients of COS project grants are required to submit a short summary paragraph about their project for publication on the website and press release. Each semester following the receipt of funds, the project leader will submit a brief progress report describing the status of work and any results achieved. A final report is due upon completion of the project.

For additional details and information please download the Green Fee Policy

Submit a Proposal

Questions and applications for funding through the Green Fee should be sent to Director of Sustainability, Calandra Waters Lake at [[waterslake]]. Applications will be forwarded to the Committee on Sustainability for review.