Article I.  Name
Article II.  Purpose
Article III.  Representation
Article IV.  Membership and Voting Procedures
Article V.  Definition of the Assembly Year
Article VI.  Amendments to the Constitution
Article VII.  Dissolution of the Assembly
Approval and Revisions

Article I. Name 

The name of this organization shall be the Professionals and Professional Faculty Assembly of the College of William and Mary, hereinafter referred to as the Assembly. 

Article II. Purpose 

Section 1. The Assembly shall be an advisory body to the College President and senior administration.  The Assembly shall provide a forum for the collection of opinions of professionals and professional faculty on issues, policies, and matters of relevance to professionals and professional faculty and those impacting the general welfare of the College. Examples of such issues, policies, and matters include:

  • rank and status;
  • performance review;
  • compensation;
  • promotion, termination, and reappointment standards and procedures;
  • grievances and disciplinary procedures;
  • benefits and leave; and
  • working conditions.

The Assembly will advocate the views, opinions and concerns of professionals and professional faculty to the senior administration of the College.    

To facilitate the collection of professionals’ and professional faculty’s opinions, the Assembly, when feasible, reviews or assesses proposed programs and policies and proposed changes in existing programs and policies that directly affect these employees and their areas of responsibility. These include the impact of university plans on personnel policy and resource allocation.         

Section 2. The Assembly shall regularly consult with professionals and professional faculty and keep them informed of issues. 

Section 3. The Assembly shall recommend professionals and professional faculty as representatives or liaisons to university-wide appointed committees or other bodies, as requested by the senior administration or the Board of Visitors. 

Section 4. The Assembly shall have timely access to the agendas of the Board of Visitors, reports of all university-wide committees, and preliminary drafts of the university budget.

Article III. Representation

The Assembly represents professionals and professional faculty of the College, including anyone fulfilling their duties in a professional/professional faculty position. Hereinafter, the phrase “professionals and professional faculty” includes these employees in professional/professional faculty positions.

Article IV. Membership and Voting Procedures 

Section 1. The Assembly shall consist of twenty-one voting members, elected from and by the College’s professionals and professional faculty, and one non-voting, ex-officio member (The Past President). These twenty-one members shall represent a broad cross-section of the College’s professionals and professional faculty.  

Section 2. Persons eligible for election to the Assembly shall be current professionals or professional faculty. 

Section 3. Except for the initial Assembly members, members of the Assembly shall serve for a term of three years, commencing on July 1 of the year of their election. Terms shall be so adjusted that approximately one-third of the members shall assume office at the first regular meeting of each year. In the event that there are not enough candidates to fill upcoming vacancies, the eligibility requirements can be adjusted by the Assembly to allow current Assembly members with partial consecutive terms to remain until two fully completed terms totaling six years have been completed. 

Section 4. The seat of an Assembly member shall be deemed vacant when the incumbent resigns from the Assembly or the College, is no longer a professional or professional faculty member, has been removed from office, or is not fulfilling his or her membership duties, as described under Section 5 below. Vacancies shall be filled per the Bylaws. 

Section 5. Assembly members shall serve with the expectation of consistent attendance at scheduled meetings. If a member is determined, based on meeting and committee (if relevant) attendance and other Assembly activity, not to be fulfilling his or her membership duties, the seat will be considered vacant.  

Section 6. Professionals and professional faculty may vote in either elections or for amendments to the Constitution and Bylaws via electronic means or mailed ballots, provided that voter confidentiality and fraud-control security measures can be assured. Specific voting procedures shall be set forth in the Bylaws. 

Article V. Definition of the Assembly Year  

The Assembly year begins on July 1 and ends on June 30 of the following year. 

Article VI. Amendments to the Constitution    

Section 1. Any professional or professional faculty member may propose amendments at a regular meeting of the Assembly or general meeting of professionals and professional faculty. To be approved for consideration, the proposal must receive the affirmative vote of two-thirds of the Assembly members. 

Section 2. In the event a request for an amendment is voted down by the Assembly, any professional or professional faculty member may submit to the Assembly a petition signed by at least twenty-five members. Within sixty days of receipt of the petition, the Assembly shall schedule an Assembly vote on the amendment. 

Section 3.  Proposed amendments that receive an initial approval by the Assembly will be sent to the Provost for review and authorization to proceed. 

Section 4. These proposed amendments shall then be submitted to all professionals and professional faculty at least thirty days prior to a vote. Discussion of the amendments shall be at a regularly scheduled or called general professionals and professional faculty meeting or conducted electronically.  

Section 5.  After the thirty-day review period, the Assembly will formally vote to approve the amendments. Adoption of amendments shall require an affirmative vote by two-thirds of Assembly members casting or returning ballots. 

Section 6.  Amendments formally approved by the Assembly shall be sent to the Provost for final review and approval.   If the Provost determines that an amendment should be reviewed and approved by the Board of Visitors, the amendment will be sent to the Board of Visitors for final review and approval.

Article VII. Dissolution of the Assembly

The Assembly may be dissolved by approval of two-thirds of members casting or returning ballots, with a balloting period of at least fifteen (15) working days for professionals and professional faculty voting.

Approval and Revisions

  • Original Constitution and Bylaws approved 9/26/08 by the College of William & Mary Board of Visitors.
  • May 2011 amendments approved by Provost Michael Halleran and by a majority vote by College of William & Mary professionals and professional faculty.
  • May 2018 amendments approved by Provost Michael Halleran and by a majority vote by College of William & Mary Professionals and Professional Faculty Assembly members.