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Exemptions and Deferrals

William & Mary is observing appropriate disability and religious exemptions and deferrals to the COVID-19 vaccination requirement.

Students
  • Disability Exemptions: Students who believe they need an accommodation regarding the COVID-19 vaccination policy because of a disability are responsible for requesting an accommodation following the standard process coordinated through Student Accessibility Services (SAS); access the accommodation request form online. Returning SAS students should create a supplemental accommodation request. All requesting students must submit a note from a medical doctor explaining the medical condition and certify that the student cannot receive a COVID-19 vaccination.
  • Religious Exemptions: Students are required to submit a notarized copy of the COVID-19 Religious Exemption Certification Form to [[studentaffairs, Student Affairs]] or fax (757) 221-1240. 
  • Request for Deferrals: There are medical conditions that do not qualify as a disability under state or federal law and other circumstances that may justify an extension of the timeline for receiving an authorized vaccine. Such reasons are limited and may include pregnancy, breastfeeding, history of certain allergic reactions, active COVID infection, and legal restrictions on vaccine accessibility. To request a deferral, a written explanation of the conditions preventing vaccination and an estimate of the expected duration of those conditions is required. If an underlying medical condition is involved a note from a medical doctor explaining the medical condition and certifying that you are unable to receive a COVID-19 vaccination is required. Student Health Center staff will review the request to confirm a valid exception is being requested. Requests can be submitted by contacting the health center.
Faculty & Staff
Disability Exemptions
  • Obtain a note from your medical provider that states your medical condition and that you are unable to receive a COVID-19 vaccination because of it. 
  • Access the Accommodate system online and complete the accommodation request form.
  • For the diagnosed disability question, select the medical condition that prevents you from receiving the vaccination.
  • For the accommodation type, select “Other.” In the “Other Accommodation” field, enter “Exemption from the requirement to receive a COVID-19 vaccination”.
  • In the field asking what job function you are unable to perform, enter “Receive the COVID-19 vaccination.”
  • Use the “Add Item” tab at the end of the form to upload a copy of your doctor’s note.
  • Press “Submit” at the bottom of the form.
  • Human Resources reviews the request; the information is not shared with W&M’s Health Logistics Team. If information is missing from the form, Human Resources may contact you. Human Resources may also contact your doctor if additional information is needed.
  • Human Resources emails you and your supervisor an accommodation approval. The approval indicates that you should continue to wear a mask indoors when around other people and/or in public areas and that you are required to be tested regularly for COVID-19.
  • If you have any questions, email [[AskHR]] or call Human Resources at (757) 221-3153.
Religious Exemptions
  • Download and complete the COVID-19 Religious Exemption Certification Form. Sign the form in front of a notary to have it notarized.
  • Access the Advocate system and enter your name, William & Mary email address, phone number and affiliation (a drop-down box). Leave other fields blank. 
  • In the description field, enter, “I am requesting an exemption from the COVID-19 vaccine requirement due to religious reasons.”
  • Use the “Upload File” tab to upload a copy of your completed and notarized COVID-19 Religious Exemption Certification Form.
  • Press “Submit." Human Resources will review the request. If information is missing from the form or you do not attach a notarized certification form, Human Resources may contact you. Your information will not be shared with the W&M Health Logistics Team.
  • Human Resources will email you and your supervisor an approval for the religious exemption. The approval indicates that you should continue to wear a mask indoors when around other people and/or in public areas; and that you are required to be tested regularly for COVID-19.
  • If you have any questions, email [[AskHR]] or call Human Resources at (757) 221-3153.
Deferrals
  • There are medical conditions that do not qualify as a disability under state or federal law and other circumstances that may justify an extension of the timeline for receiving an authorized vaccine. Such reasons are limited and may include pregnancy, breastfeeding, history of certain allergic reactions, active COVID infection, and legal restrictions on vaccine accessibility.
  • To request a deferral, a written explanation of the conditions preventing vaccination and an estimate of the expected duration of those conditions is required. If an underlying medical condition is involved, a note from a medical doctor explaining the medical condition and certifying that you are unable to receive a COVID-19 vaccination is required. Requests may be submitted via [[askhr, AskHR]] under the subject line "COVID-19 Vaccine Deferral Request."