The health and safety of our community remain top priorities at William & Mary. The university has developed guidelines and resources to facilitate a safe return to campus.
Basic Safety Precautions
William & Mary is encouraging community members to follow physical distancing and health safety guidelines recommended by the Virginia Department of Health and the Centers for Disease Control and Prevention on campus:
As of June 22, 2021, masks are no longer required on W&M campuses or properties. The university encourages people not yet vaccinated to wear masks and maintain appropriate physical distance from others.
Know Your Number
Know Your Number (pdf) is a useful communication framework developed by Carrie Dolan, W&M Epidemiologist and Assistant Professor in Kinesiology & Health Sciences.
The framework allows people operating in the COVID-19 pandemic to gauge their comfort with risk and communicate that in a non-judgmental way. Used honestly and openly, it helps people communicate their own and respond to other’s needs. At William & Mary it is particularly crucial for roommates and housemates, colleagues working together in person and students sharing space on campus.
The number system categorizes risk from one to five, with one being the most conservative and five being the most lax. Dolan encourages W&M community members to think deeply about where they fall in that range and have honest conversations with each other about their risk number.
Tracking, Testing, Tracing
In partnership with peers in the commonwealth, William & Mary has developed solutions for symptom-tracking, testing and contact-tracing for COVID-19 among members of our community. These efforts, including symptomatic and prevalence testing, along with case management, help William & Mary identify and control outbreaks.
William & Mary developed a multi-faceted COVID-19 testing protocol in Fall 2020 in partnership with the VCU Health System that includes pre-arrival, census, prevalence, wastewater and exit testings. These protocols continue in Spring 2021.
The Healthy Together module within the William & Mary Mobile App allows students, faculty and staff to check whether they have developed symptoms of COVID-19 and to evaluate whether their daily behaviors reflect their commitment to the community’s health. The module also features real-time information about current occupancy of campus spaces, including Swem Library; a connection to Kallaco for COVID-19 test results or to upload a vaccination card; the ability to implement individual evacuation plans; a link to COVIDWISE, Virginia’s anonymous COVID-19 exposure notification app and additional health and safety information.
William & Mary has partnered with the Virginia Department of Health on contact tracing, notifying people who are qualified close contacts of a community member who has tested positive for COVID-19. The university's COVID-19 case managers report to VDH and help close contacts arrange for self-quarantine or isolation. The CDC defines close contacts as those who have been within 6 feet of an infected individual for at least 15 minutes cumulative over a period of 24 hours.
Full vaccination is in the best interests of the health of the W&M community. Once the U.S. Food and Drug Administration (FDA) has granted full biologics license approval of at least one vaccine product, William & Mary will require COVID-19 vaccination for students and employees, with appropriate religious and health exemptions. Those already vaccinated with FDA-approved Emergency Use Authorization (EUA) or World Health Organization Emergency Use Listing (EUL) vaccines will not need to re-vaccinate unless boosters are recommended for efficacy.
All students, faculty and staff intending to participate in in-person activities in Fall 2021 must provide proof of their FDA- or WHO-approved emergency use vaccination status by July 15, 2021.
Those who do not provide proof of full vaccination will be required to be tested prior to arrival and at minimum once a week upon return to campus, to mitigate transmission of COVID-19. Specialized activities and working conditions may require more frequent testing, as warranted, based on the recommendations of the W&M Public Health Advisory Team.
Enhanced Cleaning & Disinfection
William & Mary is implementing enhanced cleaning and disinfection to reduce the likelihood of widespread infection:
Wellness in the Classroom
William & Mary has configured classrooms, seminar rooms and lecture halls, as well as some traditionally non-instructional or outdoor areas, to place at least 6 feet between each student and from the instructor. In cases where physical distancing cannot be maintained (e.g., some lab activities), face shields or plexiglass barriers may be required as added protection for both students and faculty.
These efforts are supported by an increased cleaning protocol focused on individual responsibility for personal space and more extensive and frequent cleaning of public spaces by the university.
William & Mary is exploring a number of ways to mitigate the stresses of teaching and learning during a global pandemic. These initiatives include limits on course overloads with a process for approving exceptions, curriculum changes, empowering units to partner with students to develop guidelines for reducing stress, developing new ways to strengthen community through academic programs and promoting increased accountability for one another's health.
COVID-19 Case Management
William & Mary has established a network of case managers to help members of the community navigate living, study and work following a positive COVID-19 test result or notification that you're a close contact, while protecting the individual’s privacy.
The first step is to complete the positive case form at ReportCOVID.wm.edu.
The form asks basic questions about whether you are a student, faculty or staff member or contractor as well as whether you are currently experiencing symptoms of COVID-19. It also asks the dates of your COVID-19 test and when you received results; or when you were informed you are a close contact of an infected individual. In addition, the form asks for basic information about any areas of campus you frequent, in order to rapidly deploy cleaning and disinfecting crews.
Shortly after you complete the Report COVID-19 form, a case manager will contact you. For students, case managers serve as the main point of contact throughout the isolation period, helping with the transition to isolation or quarantine housing as needed, and arranging for cleaning and disinfecting of campus spaces, among other assistance.
For employees, case managers help transition to remote work or leave, coordinate notification to departments and arrange cleaning and disinfecting, among other help.
The COVID-19 management form generates a case number (unrelated to student/employee 930 numbers) that will be used as an identifier internally to protect the privacy of the COVID-19-positive community member. William & Mary will not identify the names of people who have contracted COVID-19 publicly or to the greater campus community.
Quarantine and Isolation
William & Mary has developed plans to appropriately respond to COVID-19 infections within the community and to prevent widespread infection, including increasing the university's capacity to provide healthcare on campus.
Before arriving on campus, domestic students are expected to self-quarantine for eight days and are required to be tested for COVID-19. Students arriving from international locations have additional CDC requirements. Traveling to Williamsburg does not require a student to “reset” the quarantine clock upon arrival, as long as they quarantined for the appropriate time and practiced transmission prevention during travel.
Pre-arrival, those students traveling from outside the continental U.S. must take their self-administered COVID-19 test once they arrive. They should allow for an additional 2-3 days of self-quarantine while they await their test results. For students traveling by air on or after January 26, the U.S. requires a negative test result prior to boarding an airplane headed to the U.S. Visit the CDC website for more information on the new requirement. Students will be able to upload their negative test results in the Kallaco portal in lieu of taking W&M’s self-administered test.
W&M will exempt community members from pre-arrival and prevalence testing for 90 days after receiving a positive test result. To provide documentation of the positive, visit the Kallaco portal Records menu and follow prompts to Upload Record.
Exemptions: Consistent with the CDC’s guidelines for fully vaccinated people, William & Mary is exempting fully vaccinated faculty, staff and students from participation in prevalence and census testing and quarantine if identified as a close contact and asymptomatic. Visit the W&M COVID-19 vaccination page for more information.
Symptomatic students are tested and treated through the Student Health Center; visit the resource page if you feel ill and suspect COVID-19. For residential students who test positive for COVID-19, separate housing for quarantine and isolation is available. William & Mary has provided course flexibility that will allow students to continue classwork remotely, as feasible and appropriate. Active cases within the student population are monitored through the Student Health Center under guidance from the medical director.
Employees who test positive for COVID-19 are expected to isolate at home until they are symptom-free and are cleared by a physician to return. W&M’s Office of Human Resources can advise employees about leave options, including public health leave, sick leave or annual leave.
For Those Unable to Return
William & Mary is committed to flexibility in accommodating students who are either unable to return to campus or have compelling reasons not to be on campus for the spring.
Newly admitted undergraduates, both first-year and transfer, are advised to contact Undergraduate Admission. Returning undergraduate students seeking a leave of absence should contact the Dean of Students Office. International students — especially those in countries affected by travel limitations — should explore immigration and possible local in-country study options through the Reves Center for International Studies. Graduate and professional students are encouraged to work directly with their schools or programs.
William & Mary understands that some faculty and staff members are more vulnerable to COVID-19 infection. Employees who belong to a more vulnerable group and have concerns about returning to work should first talk with their supervisors. Return-to-work plans were approved during summer 2020 and will automatically extend through spring 2021 unless amended by a Cabinet member.
One of William & Mary’s greatest strengths is our sense of community. As we face the uncertainties of the COVID-19 pandemic and plan ahead to mitigate risks, a commitment to community-wide actions is absolutely essential. Our ability to advance our mission during this pandemic will require each member of the community, without exception — faculty, staff and students — to comply with all COVID-19 related health and safety rules as articulated by university leadership generally and the COVID-19 Response Team in particular.
By signing onto this Healthy Together Community Commitment, you affirm that you understand what is required in order to be physically present in our community this year and that you will fully comply. You also acknowledge that an inability or failure to comply with our Healthy Together Community Commitment may impact your ability to remain on campus and/or participate as a member of the William & Mary community. Accordingly, there will be consequences for non-compliance, for both employees and students.
Having affirmed Flourishing as a core institutional value, “we create conditions that ensure William & Mary will thrive for all time coming, and we empower those who live, learn, and work here to make choices toward a healthy and fulfilling life.” This value takes on even more meaning as we consider what it means for W&M and its people to flourish in the midst of a pandemic. We must each commit to doing our part to mitigate risk, in order to actively demonstrate our care for the physical and emotional well-being of others and to complete a successful year — together.
William & Mary is also collaborating with Virginia's health and education departments, and aligning plans with the governor's and City of Williamsburg's phased reopening plans. Increasingly detailed health and safety measures for students, faculty and staff, and alumni and friends have been published.
The Healthy Together Community Commitment
As a member of the W&M community I affirm that I will comply with all stated expectations for living, learning, gathering and working on campus and in the Williamsburg community.
Students have an opportunity to review and affirm the Healthy Together Community Commitment through the Personal Information Questionnaire. Employees received a copy of the Healthy Together Community Commitment and have been asked to affirm the commitment as part of the required online COVID-19 training made available by Human Resources via Cornerstone.
The wellness and safety of our community are part of the governing themes guiding the university's return to campus. These themes also include flexibility, equity, collaboration, innovation and service.