General Information

Commencement is a weekend-long series of events celebrating students who are graduating.

Schedule

The 2019 final schedule is subject to change, so please ensure you are referencing the most recent version (date stamp in lower right corner). 

The Main Ceremony

This is the only college-wide ceremony of the academic year that brings together the entire university with plenty of pomp and circumstance.  The ceremony includes remarks by the university president, chancellor, student speaker and invited speaker, the presentation of commencement awards, and degree conferral in groups by major.  We will post more information regarding a timeline once the Commencement Weekend Schedule is confirmed. Degrees are conferred in groups by major, no actual diplomas are issued at the main ceremony. Only the doctoral students will walk across the stage and be recognized by name.

Most undergraduates will receive their actual diploma and be recognized by name at their departmental ceremony on Sunday. Only graduate level business, education, and marine science majors will receive diplomas on Saturday at separate ceremonies. 

Tickets

The Commencement Ceremony is held in Zable Stadium (subject to change) and requires tickets for general admission entry. Should the rain plan be implemented the ceremony will be moved to Kaplan Arena (basketball venue). The total number of guest tickets depends upon the number of graduating students who register to attend the main ceremony. In general, graduating students are eligible to receive between 5-6 guest tickets for the ceremony in Zable. If the rain-plan is called, only 3-4 of these guest tickets will be eligible for guest entry to Kaplan Arena. This is due to the substantial difference in seating between Zable Stadium and Kaplan Arena.

Due to the seating capacity, only those graduating students who plan to dress in regalia and walk in the academic procession may request tickets. Graduating students sit with fellow graduates and do not require a ticket for themselves. Children ages 2 and under who can sit in an adult’s lap do not need tickets. Tickets are free and may not be bought or sold. 

In February, undergraduate students will be notified to register for the ceremony and to request their guest tickets. Graduate students (Masters, PhD, JD, MBA, etc.) will register in March. Only graduating students who respond they will participate in the ceremony may request guest tickets. Final ticket allotment will be determined by the number of those attending. Tickets are distributed to the graduating students on-campus — the distribution dates/times will be provided in April.   

A livestream of the ceremony is available for those who are unable to obtain tickets.

Entrances and Seating in Zable Stadium (good weather)
Entrances and Seating in Kaplan Arena (rain plan)
Concessions

Concessions will be open with limited offerings when gates open and remain open as business dictates (being mindful of the weather) and beverages available as needed. Concessions will be available as follows:

  • Main Level & 3rd Level Concession Stands: Water, orange juice, and snacks (pre-packaged, e.g. Kind Bars, Nutrition Bars, etc.). No hot food will be available
  • NOTE: There are also two filtered water re-filling stations on the track for guests to re-fill empty water bottles
Helpful things to know about the main ceremony
  • There are no assigned seats in either Zable Stadium or Kaplan Arena.
  • Accessibility seating accommodations are available for guests with limited mobility and hearing impairment.
  • Commencement tickets are distributed on-campus in late April/early May to graduating students. Only the graduating student may pick up his/her tickets.
  • All guests will pass through a security checkpoint before entering the venue. Be sure to review the list of prohibited.
  • We recommend you bring sunglasses for the outdoor ceremony.
Encouraged Items
(Zable Stadium)


Due to the outdoor environment, we encourage guests to bring the following items with them into Zable Stadium.

  • Stadium Seat Backs - A majority of seats in Zable Stadium are bleacher seats, so we encourage guests to bring stadium seats with backs.
  • Water - Either factory sealed bottled water (up to 1 liter) or empty water bottle (to be re-filled at one of the water re-filling stations).
  • Sun Protection - Sunscreen, hats, & sunglasses. Most guest seats are not shaded.
  • Food for Infants (encouraged for both Zable Stadium and Kaplan Arena) - Juice boxes, factory sealed infant snacks, and baby food. Guests may check strollers at bag check area at gates 1 and 6.
  • Small Hand Towel - To wipe any dew or moisture off of seat.
Prohibited Items
(Zable Stadium and Kaplan Arena)


The prohibited items list is for the enjoyment and safety of Commencement guests. This list is subject to change as conditions warrant.
 

  • Backpacks (exceptions: diaper bags, string backpacks)
  • Bags measuring larger than 1’ x 1’ x 1’
  • Umbrellas: Leave umbrellas at the door in an umbrella bin.
  • Outside food & drink (except for 1 factory sealed non-alcoholic beverage per person, no larger than one liter; juice boxes, factory sealed infant snacks, and baby food).  Limited concessions will be sold.
  • Camera Tripods / Monopods / Selfie-Sticks
  • Firearms and other weapons
  • Laptop computers
  • Alcohol, use of any tobacco products, or illegal substances
  • e-cigarettes and vapor apparatuses
  • Noisemakers, laser pointers, balls, Frisbees, inflatable objects
  • Coolers, ice chests
  • Pets
  • Strollers (there will be a stroller parking tent near the entrance)
  • Anything deemed unsafe by police or event staff
Departmental Ceremonies
Events on Saturday

Many programs offer receptions on Saturday for students and their guests. This is an ideal time for families to meet the faculty who have been so important in their student’s education. Please note that the only undergraduate diplomas presented at these Saturday events are Psychological Sciences and History. Check the 2019 Commencement schedule as an example for times and locations.

Events on Sunday

Schools and departments hold individual ceremonies to present diplomas to graduating students. Typically, departmental ceremonies do not require tickets. However, we recommend students check with their department to find out if there are any seating limitations. 

 Recommended Ceremony ParkingDepartmental Contacts (pdf)

Graduation Event Traditions
Baccalaureate: Interfaith Celebration (Friday afternoon)

This multi-faith service celebrates the graduating class through music, readings, and prayers representative of several major faith traditions. Each year, an invited speaker offers words of wisdom for our graduates as they prepare to embark on their new journey outside of William & Mary. The service is planned by Campus Ministers United (CaMU) and leaders of the senior class. Graduates sit with their families for this service and no regalia are worn by degree candidates. 

Candlelight Ceremony (Friday evening)

The senior class selects one student, one administrator, and one member of the faculty to give brief remarks to the graduating class. The ceremony provides an opportunity for the senior class to celebrate and reflect on their time at the university. Families are welcome to attend, but please be advised there are no chairs for seating at this event. Graduating students wear cap and gown (tassel positioned on right side of mortar board).

Walk Across Campus (Saturday morning)

Degree candidates gather in the Wren Courtyard at 7:45 a.m. in full regalia for a final walk across campus together. The walk concludes outside Zable Stadium. Anyone planning to watch the walk should plan accordingly as all guests attending the main ceremony should be seated by 8:20 a.m. 

Parking & Transportation
General Parking Restrictions

No parking is permitted at any time in the following areas:

  • Fire lanes
  • No parking zones
  • Jones Hall lot
  • Handicapped spaces (without proper permits)
  • "Reserved For" spaces
  • Meters at the Muscarelle Museum
  • "Official Vehicle" or Service/Vendor spaces
  • Grass and sidewalks (unless directed by a parking officer)
Parking for the Main Ceremony

Parking is on a first come, first served basis. Allow plenty of time. All parking spaces immediately adjacent to Zable Stadium are reserved for limited mobility guests in order to reduce the distance from car to entrance. All other cars will be directed to the Kaplan Arena lot, parking deck and other satellite parking locations. The university provides a limited number of golf cart shuttles for certain areas on-campus for guests who may have trouble walking distances.

Starting on Friday (Commencement Weekend) guests may park in spaces marked Faculty/Staff, Resident Student, or Day Student. We recommend you consult the 2019 parking map (pdf) ahead of time for recommended parking lot locations for each event. 

Please pay attention to signage at all times related to no parking areas. These regulations are enforced 7 days/week, 24 hours/day. Pay attention to all temporary signs related to parking restrictions on campus.

Road Closures on Saturday 

Time changes may occur based on the ceremony schedule.

  • If the ceremony moves to Kaplan due to inclement weather, please note the following road closures:
    • If the main ceremony is in Kaplan Arena, Compton Drive (from Monticello Ave) would be closed Saturday morning until 1:00 p.m.
    • If the main ceremony is in Kaplan arena, the Walk Across Campus will block traffic on Ukrop Way from both directions starting at about 8:30 a.m. on Saturday. At this point, cars will be turned around in order to park in satellite parking areas.
Parking Regulations for City of Williamsburg

Streets surrounding the campus are controlled by the City of Williamsburg and enforced using color-coded decals. Do not park on streets that require a resident decal. Parallel parking is permitted in designated areas along Jamestown and Richmond roads on both Saturday and Sunday.

Parking for Departmental Ceremonies

To assist you in finding the best available parking for departmental ceremonies, we offer recommended parking zones and lots for each event. Please note, the suggested areas are not a guarantee that parking will be available in those locations. Parking throughout the weekend is limited and is first-come, first-served.

RECOMMENDed Ceremony Parking 

Golf Cart Shuttles

Saturday: 7:00 a.m. - 5:00 p.m.
Sunday: 8:00 a.m. - 3:00 p.m.

Shuttles are provided primarily for those who may have difficulty walking distances. Shuttle stops will be available at the following locations:

Shuttles will have set routes. On Saturday, they will primarily shuttle guests to and from Zable Stadium to the stops above. On  Sunday, carts will run set loops across campus to assist guests from the stops above (except Zable Stadium).

Vehicle Access Pass (Saturday's main ceremony only)

In order to access the limited mobility entrance  at either Zable Stadium or Kaplan Arena, guests with limited mobility may request a Vehicle Access Pass.

If the rain plan is called: event will move to Kaplan Arena. Vehicle Access Pass holders should use Jamestown Road to Ukrop Way for their approach to Kaplan arena. If you approach from Richmond Rd. you will be delayed by the student "Walk Across Campus" crossing in front of Kaplan Arena. 

Handicapped Parking Locations

Handicapped plates and hangtags from any state are valid for parking in handicapped-designated spaces. Accessible parking can be found around campus on a first-come, first-served basis.

Accessibility Services
Graduating Students - Accommodation at the Commencement Ceremony

Students who need special accommodations for either the main ceremony or departmental ceremonies should contact Student Accessibility Services in the Dean of Students Office. The Dean of Students Office is located in the Campus Center, Room 109 or can be reached by phone at 757-221-2510.

Guests - Accommodation at the Commencement Ceremony

William & Mary will reasonably accommodate persons in need of these services. At Zable Stadium these seating sections will be on the ground-level.                             

Special Seating Areas

We offer special seating areas for wheelchair seating, limited mobility guests, and guests requiring American Sign Language interpretation. These areas are displayed on the seating diagram (available in March 2019) and described in more detail below. 

Wheelchair Section: (ground level)
  • 2 ticketed guests may sit in this section (1 for guest in wheelchair and 1 companion)
  • Request a Vehicle Access Pass for access to the limited mobility drop-off locations
  • The university is not able to provide wheelchairs
Limited mobility seating:  (ground level)
  • 2 ticketed guests may sit in this section (1 limited-mobility guest and 1 companion)
  • Request a Vehicle Guest Drop-off Pass for access to the limited mobility drop-off locations
American Sign Language Interpretation (ASL):
  • For deaf and hard-of-hearing guests who require ASL interpretation.
  • Request a Vehicle Guest Drop-off Pass for closest access to ASL interpretation
  • If possible, we will try and accommodate all members of your party in this section
  • ASL interpretation is also available at the departmental ceremonies upon request
Request a Vehicle Access Pass for Drop-Off

You must have a college-issued Vehicle Access Pass OR a state-issued handicap tag/plate to access the limited-mobility drop-off locations. The university issued Vehicle Access Pass is for access to parking at Saturday’s main Commencement ceremony. It does not allow you to park in the other handicapped spaces on campus.  You may drop off the guest needing special accommodation along with one other person to assist them. All other members of the party with general admission tickets should park where directed by staff, then enter through the main entrances and sit in general seating. 

We need your assistance in planning. Please let us know if you will be utilizing these services by completing the Accessibility Information Form by April 15. Email [[commencement]] with any questions you may have. Again no special tickets are issued they are part of your allotment of general admission tickets.

Rain Plan for the Commencement Ceremony

In the event of inclement weather, the ceremony will be moved to Kaplan Arena. If we have to move indoors you will be able to use 4 specially marked tickets due to the smaller seating capacity of the arena. Kaplan Arena entrances have a significant number of steps and once inside there are also a significant number of steps to access general seating. Please take this into account — we recommend you still request a Vehicle Access Pass for drop-off at the arena's back ramp.

Future Dates

Planning ahead? We look forward to celebrating with you and your family.

  • May 15-17, 2020
  • May 21-23, 2021
  • May 20-22, 2022