W&M Green Fee Fund

No ideas are too great or small.

The Green Fee is intended solely for purposes that advance W&M's interests in sustainability relating to its general operations and the university's tri-partite missions of teaching, research, and public service. Proposals are accepted from all students, faculty, and staff. Interested parties are encouraged to submit a draft proposal before the stated deadline to receive feedback and assistance on the project. 

  • Fall 2018 deadline for submission: October 30 @ 5pm
  • Spring 2019 deadline for submission: March 1 @ 5pm - EXTENDED

Submit a proposal

With the help of student group Take Back the Tap, Facilities Management and Residence Life, a strategic plan for bottle filling stations on both the W&M and VIMS campus has been created. COS will not be accepting proposals for bottle filling stations and is instead working to install at least one bottle filling station per high traffic building.

Green Fee A-Z
  1. Who is eligible to submit a proposal?
    Any individual (faculty, staff, administrator, or student) or group (for example, student organization, school, academic program, or administrative or auxiliary unit) within the W&M community may submit a proposal for Green Fee project funding. 
  2. I'm not sure if my ideas are great enough for a proposal. Should I still submit a proposal?
    No ideas and goals are too great or small, as long as the proposal advances the goals of COS and the W&M's Policy on Sustainability.
  3. What are the reviewing criteria for the proposals/projects?
    Projects are judged on their merits, feasibility and a demonstration that the applicant has the knowledge and skills to successfully complete the work. 
  4. How long will my project be supported if I receive a Green Fee reward?
    All projects are supported for up to 12 months. 
  5. What if my proposal involves a multi-year project? Can I apply for renewal?
    COS does not normally fund multi-year projects unless the scope of the project or its cost is such that it must be funded in stages. Renewals will be considered on a case-by-case basis.
  6. Can a student be a mentor for a student-led project?
    No. Proposals submitted by students must include the participation of a faculty or staff member acting as a mentor for the project. All student-led projects are required to maintain an advisor for the duration of the project or the project is subject to termination.
  7. I would like to obtain academic credit for a project. Is this possible?
    Yes. Student projects may involve academic credit if conducted as an independent study or internship approved by the appropriate unit. In line with W&M policy, students can either receive course credit or payment for research, but not both.
  8. I'm not sure if there were similar projects funded by Green Fee in the past. What should I do?
    Please visit Green Fee History & Past Projects for more information.
  9. What should I do before I submit a proposal?
    Prior to the submission of a proposal, applicants should consult with those stakeholders that their project could influence and, if necessary, seek approval. In many instances, this is Facilities Management, but other departments may also be involved, such as IT and Procurement.
  10. Will I receive the full amount requested if my proposal is rewarded Green Fee Fund?
    Depending on the number of project proposals received, the committee may not fund the full amount requested for all projects. Cost sharing with other organizations or units is encouraged.
  11. What should I include in my submission?
    All proposals should include an elaborated project summary, budgets, metrics, timeline, and a cover sheet. Read more on example green fee proposal outline.
  12. What do I have to do when I receive an award?

    Recipients of Green Fee Funds are required to submit a short summary paragraph about their project for publication on the website and press release. A brief progress report or a final report is also required every semester. Learn more for funded projects. 

All projects receiving funding should clearly identify the Green Fee as a source of support.  Due to the variety of projects covered through the Green Fee, this identification may take different forms. If unsure of the best way to recognize the funding source on a project, please consult the Director of Sustainability. 


For additional information, please see the Green Fee Policy.

Submit a Proposal

All proposals and questions regarding Green Fee should be sent to Office of Sustainability at [[sustain]]. All applications will be reviewed by the Committee on Sustainability in a timely manner.