Recognized Student Organization Scheduling

The Scheduling Office supports Recognized Student Organizations with their scheduling of space and event planning.  We are happy to meet with you and discuss the logistics of your event.  Feel free to call 757-221-3732, email [[scheduling]], or stop by our office in the Campus Center CORT - 2nd Floor Ballroom!

Logistics and Forms

You must complete a Student Space Request Form to schedule locations on campus (pdf). Forms are available and should be turned into the Scheduling Office at the CORT. 

  • Guidelines for Student Meetings (pdf).
  • Student Space Request Form (pdf): This form is used to reserve event spaces. You can print the form; however, it can not be submitted electronically.  Requests can take several days to process, but you can expedite this process by including alternate dates, times, and locations on your request form.
  • Academic Classrooms Form: For academic classrooms, you can fill out the Tribe Response Form for requests less than two hours.  If you need a classroom for longer than two hours, please use the Student Space Request Form above.
The Scheduling Office, along with other departments, reserves many spaces on campus.
Furniture in the Sadler Center and Campus Center

The Sadler Center Event and Meeting Planning page has information about furniture and building policies.  Venue sizes and capacities can also be found.

Furniture in a Classroom or Outdoor

The Scheduling Office can help you organize your furniture needs for outdoor events.  Classrooms come as-is.  You can request furniture for outdoor areas through the Tribe Response Form.

Audio Visual Needs

The Sadler Center Event and Meeting Planning page has information about AV for events anywhere on campus.

Outdoor Event Guide

Outdoor events take more thought and planning.  Learn the tricks (pdf) to make your outdoor event a success!


Do you have questions about the movie viewing policy or alcohol policy?  Do you know where you can chalk on campus?  Find information on these polices and more.

Scheduling Lottery

The Scheduling Office holds the scheduling lottery mid-October for the scheduling of meetings/events for the Spring Semester and late March for the scheduling of meeting/events for the Fall Semester.  See our Scheduling Lottery page for more information.