General Scheduling Information

Faculty/Staff/Departments

The Scheduling Office is here to help you reserve space for meetings, parties,speakers, and special events on campus. However, there are other departments that can help also, depending on the nature of your request. If you are hosting a conference on campus, contact Conference & Event Services at 221-4084.

If you are scheduling a review/help session, exam, class, make-up class, or anything class related, contact the Registrar’s Office at 221-2818.

For all other requests, please submit the Faculty/Staff Request Form (see link below), to the Scheduling Office. Requests can take several days to process. You can expedite this process by including alternate dates, times, and locations on your request form. For events or conferences where 1/3 or more of the attendees are from off campus, or if registration/admission is charged, there are rental fees charged (per room), at the University Sponsored discount of 50%.

Your reservation is not confirmed until you receive an email confirmation from the Scheduling Office.

Forms:

Faculty and Staff Facility Request Form

Cancellation Form

Audio-Visual Request

Sadler and Campus Center Furniture Request

Policies
Use of Campus Facilities
Additional Policies and Procedures
Sadler Center and Campus Center

If you are using any campus space, even your own building for events or outside group activities, please submit the Event Notification Form to the Scheduling office (forms.wm.edu/23652). They are trying to be the central point of information if others on campus have questions or if someone needs a point of contact should something arise before or during an event in progress. It is a simple 2 minute form that only requires pertinent information. This is not the Facility Request From.

Rooms Scheduled by the Scheduling Office:
Academic Buildings (pdf)
Sadler Center (SC)
  • Colony, James, York (Conference style for 28 - tables & chairs cannot be moved)
  • Commonwealth Auditorium (463)
  • Chesapeake/Tidewater (varies depending on set up)
  • Lodge 1 (80)
  • Lobby (Tables)
Campus Center (CC)
  • Little Theater (varies depending on set up)
  • Trinkle (varies depending on set up)
  • Lobby (Tables)

* To view the above rooms and Audio Visual available in each room, go to Sadler Center and Campus Center Rooms, then select desired room.

Additional Venues

Phi Beta Kappa Hall (Auditorium, seats 769)
The Dodge Room

Outdoor Areas Scheduled

Sunken Garden, Crim Dell Meadow, Crim Dell Amphitheatre, Crim Dell Bridge,Fraternity Field,  Sorority Field, Jamestown Field.

Martha Wren Briggs Amphitheatre at Lake Matoaka ($50/hour usage fee), is billed to the department.

Contacts for areas not scheduled by the Scheduling Office:
Adair Gym -Chris Wilson 221-2758
Alumni House - Cindy Gillman 221-1168
Andrews Lobby-Cathy Jacobs 221-2519
Blow Hall - Board of Visitors Room -Sandy Wilms 221-1257
Blow Hall Room 201 - Jane Kim 221-2460
Campus Center - Ballroom Conference Room - Dean of Students 221-2509
Student Affairs Conference Room (220 ) Student Affairs 221-1236
Computer Labs - Registrar’s Office 221-2800
Ewell Hall - Recital Hall
Miller Hall - Dana Headden 221-4716
Muscarelle Museum of Art - Cindy Lucas 221-2710
Reves Center - Dianne Alleman 221-3514
School of Edcuation - Liz Kiewiet 221-6027
Swem - https://libraries.wm.edu/services/room-space-reservations
Tucker Foyer - Jeanne Smith 221-3903
W&M Hall -Mike Pritchett 221-3355
Wren Building - Kimbery Renner 221-1570