Faculty/Staff/Departmental Scheduling

The Scheduling Office is here to help you reserve space for meetings, speakers and events.  The Scheduling Office services are intended primarily for events hosted for the W&M Community and NOT for events related to an academic class or a conference with outside attendance.

Logistics

You must complete a Space Request Form to schedule locations on campus (pdf) that are reserved by the Scheduling Office.  Requests can take several days to process. You can expedite this process by including alternate dates, times, and locations on your request form. Your request is not confirmed until you receive an email confirmation from the Scheduling Office. 

For events where 1/3 or more of the attendees are from off campus, or if registration/admission is charged, there are rental fees charged (per room), at the University Sponsored discount of 50%.

Venues

The Scheduling Office, along with other departments, reserves many spaces on campus.

Forms
Policies
Furniture and Other Needs in the Sadler Center and Campus Center

The Sadler Center Event and Meeting Planning page has information about furniture, AV and building policies.  Venue sizes and capacities can also be found.

Furniture in a Classroom or Outdoor

Please work with Facilities directly to arrange for your furniture needs in classrooms or outdoor spaces.

Outdoor Event Guide

Outdoor events take more thought and planning.  Learn the tricks (pdf) to make your outdoor event a success!