General Scheduling Information

Faculty/Staff/Departments

The Scheduling Office is here to help you reserve space for meetings, parties,speakers, and special events on campus. However, there are other departments that can help also, depending on the nature of your request. If you are hosting a conference on campus, contact Conference & Event Services at 221-4084.

If you are scheduling a review/help session, exam, class, make-up class, or anything class related, contact the Registrar’s Office at 221-2818.

For all other requests, please submit the Faculty/Staff Request Form (see link below), to the Scheduling Office. Requests can take several days to process. You can expedite this process by including alternate dates, times, and locations on your request form. For events or conferences where 1/3 or more of the attendees are from off campus, or if registration/admission is charged, there are rental fees charged (per room), at the University Sponsored discount of 50%.

Your reservation is not confirmed until you receive an email confirmation from the Scheduling Office.

Policies
Use of Campus Facilities

Movie/Video Policy
Noise Policy
Crim Dell Meadow Policy
Sunken Garden Policy
Tent Policy

Sadler Center & Campus Center

General Rules and Regulations
Set-Ups
Capacities - Select desired room.
SC/CC Homepage

Forms:

Faculty and Staff Facility Request Form: forms.wm.edu/22136.
Cancellation Form: forms.wm.edu/22518

If you are using any campus space, even your own building for events or outside group activities, please submit the Event Notification Form to the Scheduling office (forms.wm.edu/23652). They are trying to be the central point of information if others on campus have questions or if someone needs a point of contact should something arise before or during an event in progress. It is a simple 2 minute form that only requires pertinent information. This is not the Facility Request From.

Audio-Visual Requests Sadler Center or Campus Center

All other venues, including access to AV equipment already in classrooms and outdoor needs

Rooms Scheduled by the Scheduling Office:
Academic Buildings (pdf)

Sadler Center (SC)

Colony, James, York (Conference style for 28 - tables & chairs cannot be moved)
Commonwealth Auditorium (463)
Chesapeake/Tidewater (varies depending on set up)
Lodge 1 (80)
Lobby (Tables)

Campus Center (CC)

Little Theater (varies depending on set up)
Trinkle (varies depending on set up)
Lobby (Tables)

* To view the above rooms and Audio Visual available in each room, go to Sadler Center and Campus Center Rooms, then select desired room.

Additional Venues

Phi Beta Kappa Hall (Auditorium, seats 769)
The Dodge Room

Outdoor Areas Scheduled

Sunken Garden, Crim Dell Meadow, Crim Dell Amphitheatre, Crim Dell Bridge,Fraternity Field,  Sorority Field, Jamestown Field.

Martha Wren Briggs Amphitheatre at Lake Matoaka ($50/hour usage fee), is billed to the department.

Contacts for areas not scheduled by the Scheduling Office:
Adair Gym -Chris Wilson 221-2758
Andrews Lobby-Cathy Jacobs 221-2519
Blow Hall - Board of Visitors Room -Sandy Wilms 221-1257
Campus Center - Ballroom Conference Room - Dean of Students-Teresa Tornari. 221-2509
Student Affairs Conference Room (220 ) 221-1236
Computer Labs - Registrar’s Office 221-2800
Ewell Hall - Olivia Sorensen 221-2157
Muscarelle Museum of Art - Cindy Lucas 221-270
The Charles Center-Jane Kim 221-2460
W&M Hall -Mike Pritchett 221-3355
Wren Building - Susan Kern 221-1540 or Kimbery Renner 221-1570