The Scheduling Office is here to help you reserve space for meetings, parties, and special events on campus. However, there are other departments that can help also, depending on the nature of your request. If you are hosting a conference on campus, contact Conference & Event Services at 221-4084.
If you are scheduling a review/help session, exam, class, make-up class, or anything class related, contact the Registrar’s Office at 221-2818.
For all other requests, please submit the Faculty/Staff Request Form to the Scheduling Office. Requests can take several days to process. You can expedite this process by including alternate dates, times, and locations on your request form. For events or conferences where 1/3 or more of the attendees are from off campus, or if registration/admission is charged, there are rental fees charged (per room), at a 50% discount.
Your reservation is not confirmed until you receive a phone call and/or email confirmation from the Scheduling Office.
Sadler Center & Campus Center
Faculty and Staff Facility Request Form: forms.wm.edu/22136.
Cancellation Form: forms.wm.edu/22518
Rooms Scheduled by the Scheduling Office:
Sadler Center (SC)
Colony, James, York (Conference style for 28 - tables & chairs cannot be moved)
Commonwealth Auditorium (463)
Chesapeake/Tidewater (varies depending on set up)
Lodge 1 (80)
Campus Center (CC)
Little Theater (varies depending on set up)
Trinkle (varies depending on set up)
* To view the above rooms and Audio Visual available in each room, go to Sadler Center and Campus Center Rooms, then select desired room.
Phi Beta Kappa Hall (Auditorium, seats 769)
The Dodge Room
Outdoor Areas Scheduled
Sunken Garden, Crim Dell Meadow, Crim Dell Amphitheatre, Crim Dell Bridge,Fraternity Field, Sorority Field, Jamestown Field, The Green (space between the north site of fraternity housing and Green and Gold village).
Lake Matoaka Amphitheatre ($50/hour usage fee), is billed to the department.
Contacts for areas not scheduled by the Scheduling Office:
Adair Gym -Chris Wilson 221-2758
Blow Hall - Board of Visitors Room -Sandy Wilms 221-1257
Campus Center - Ballroom Conference Room - Dean of Students-Teresa Tornari. 221-2509
Student Affairs Conference Room (220 ) - Chris Ladnier 221-1235
Computer Labs - Registrar’s Office 221-2800
Ewell Hall - Olivia Sorensen 221-2157
Muscarelle Museum of Art - Cindy Lucas 221-270
The Charles Center-Jane Kim 221-2460
W&M Hall -Mike Pritchett 221-3355
Wren Building - Susan Kern 221-1540 or Kimbery Renner 221-1570
Andrews Lobby-Cathy Jacobs 221-2519