The purpose of this fund is to assist student organizations with travel costs to competitive events as well as costs that may arise due to unexpected competition advancement. Organizations may only apply to this fund if they applied to the Annual Budget Process in the previous year. Exceptions will only be made for new organizations recognized after the annual budget process. The guidelines for travel expenses and for unexpected advancement are different:
Guidelines for Travel
An organization may submit up to two requests per-semester. Each request may include expenses for more than one competition. For instance, lump sums are allowed for multiple competitions.
Guidelines in the Student Activities Funding Guide must be followed, such as per diem rates and travel expense purchase processing time (Student Activities Funding Guide).
Requests need include specifics such as:
- The number of people competing (Organizations do not need to provide the specific names at the time of request).
- Distance from campus.
- Length of competition.
- Number of anticipated competitions per request.
Allow a minimum of 60 days for funding decisions. Requests inside of the 60-day request window may not be considered. Pre-planning is necessary to avoid delays in arrangements and payments. This timeline is not inclusive of school breaks.
Reimbursements will not be considered, except for extenuating circumstances at the discretion of the Senate Finance Committee and Student Leadership Development. Students will only receive reimbursements for expenses they can prove with proper documentation.
The Competition Travel Fund is intended for travel within the contiguous 48 states, with the exception of certain Canadian cities. If funds are approved for out of the country travel it will be the sole responsibility of the student to obtain the necessary documents required by the university to be reimbursed for expenses paid in foreign funds and to provide proof of the currency exchange rates during the dates of travel.
Guidelines for Advancing
Only competitions that require advancement to the next level, which were not previously anticipated. Examples: regionals, nationals, etc. If an organization advances to a certain level for more than two years in a row, this will not be considered an unexpected advancement and must be requested in the annual budget process.
- Reimbursements will not be considered, except for extenuating circumstances at the discretion of the Senate Finance Committee.
- Full requests are not guaranteed. Award amounts will be determined by the number and category of approved applications for the specific period.
An organization will only be granted one request per fiscal year from Competition Funding.
- An organization will not be able to access money from this fund for more than two consecutive years. If an organization desires additional funding after that period, the organization should make a request for such funding in its annual budget.
- This funding has been established for competitions, not conferences.
Student Organizations Can Request Competition Funds Through TribeLink! Check out the How-To Guide to learn more about the process.
Any student with finance privileges in TribeLink is able to submit an Activities and Event Funding request on behalf of their organization . All Primary Contacts are automatically granted finance privileges. Financial Managers and other members must be granted individual finance privileges by the Primary Contact through position management in TribeLink.
Once you are logged in to TribeLink, you will go to the management menu for the specific organization requesting A&E Funding. Budget Requests can be submitted through the Finance section of the organization's page. From the "Create New Request" button you will select "Create Budget Request." From the list of available budget processes, select "Competition Fund" For more detailed instructions, review the How To Guide.