Housing Assistants at William & Mary are part-time student staff members responsible for an assigned area (as defined in the Employment Agreement) in the residence halls. The Housing Assistant is a member of the Residence Life staff reporting directly to an Area Director, the Associate Vice President for Campus Living, and ultimately to the Vice President for Student Affairs.
Housing Assistants will comply with all policies, procedures, and conditions printed in the current edition of the Student Handbook, the Student Housing Agreement, the Fraternity & Sorority Housing manual, the Residence Life Student Staff manual, the Housing Assistant Employment Agreement, the Student Acknowledgement of Confidentiality in Working with Administrative Data Agreement, and the written expectations provided by the Area Director.
Housing Assistants will report directly to the Area Director and serve as a liaison to their chapter Housing Managers in conjunction with the chapter president. Housing Assistants work an average of ten (10) hours per week over the course of the spring and fall semesters according to the dates as specified in the Housing Assistant Employment Agreement.
Administrative Responsibilities and Communication
- Assist the Area Director in the administration and management of the assigned area, including completion of tasks and duties, and attending weekly staff meetings.
- Perform building/safety inspections; identify and report safety/security concerns and violations of university and Residence Life policies. Document information from those checks as instructed by the Area Director.
- Document incidents that violate residence hall and university policies in an incident report
- Document and follow up with CARE Report concerns regarding residents in the area
- Generally serve as a resource, referral, and communication agent; serve as a liaison to house residents and chapters to address facilities related needs and concerns
- Complete other paperwork as required and directed by Area Director
- Distribute paperwork, flyers, and brochures; email residents as directed
- Educate residents and chapter leadership about self-determination; oversees development and revision of community agreements
- Assist in the overall management of the area, including: submitting and tracking service requests, damages, vandalism, and subsequent repairs; completing common area and house storage key inventories
- Manages Community Building Council Room reservations.
- E-mail chapter House Managers and chapter leadership weekly concerning the overall condition of the facility
- Educate residents about safety/security measures and university and Residence Life policies and procedures; attend chapter meetings as needed
Training, Meetings, and Duty Responsibilities
- In coordination with other staff members perform day and nighttime building/safety checks as scheduled as scheduled by the Area Director
- Serve office hours as scheduled by the Area Director
- Attend staff meetings, training sessions and individual meetings with supervisor; work as member of a staff team
- Assist with the opening and closing of the residence halls at the beginning and end of each semester and other officially scheduled breaks
- Abide by university policies; assist campus officials or other responsible parties elsewhere on campus when requested to do so
- Serve as a Campus Security Authority and Responsible Employee as defined by the Clery Act and Title IX
- Assume other duties as assigned.
- Must be a currently enrolled, full-time degree-seeking student at William & Mary or a candidate for admission.
- Must have a cumulative 2.0 grade point average to be eligible for application, appointment and continuance. Student staff whose semester grade point average falls below a 2.0 may not be eligible for appointment or continuance.
- Must not have a conduct or honor sanction that is equal to or more stringent than probation during the application, appointment, and employment period.
- Must return to campus prior to the official opening of both the fall and spring semesters and must remain after the official closing of both the fall, Thanksgiving, semester and spring semesters as specified in the Housing Assistant Employment Agreement.
- Must not hold other employment on or off campus during the appointment period without written permission from the Area Director.
- Student staff members hired for the subsequent year must attend job orientation meetings conducted in the spring semester.
- Preference in hiring will be given to members of fraternities and sororities.
- $10 per hour as specified by the maximum hours per week in the Housing Assistant Employee Agreement
- ** New starting in Fall 2020: Room rent is not provided for the HA role. As a result, Housing Assistants may or may not opt to live on-campus for the year of their appointment unless a sophomore which is required per the Housing Contract.
Student staff are part-time employees of the university may not work more than 29 hours per week (May 1 – April 30) or 1400 hours per year including all jobs at the university. If a staff member exceeds 1400 hours, their employment will be terminated.
Residence Life student staff are expected to limit outside activities so that those activities will not conflict with their position responsibilities. Students who have major academic or extracurricular commitments should carefully review the situation with the Area Director or the Associate Director for Community Development prior to accepting employment as a Housing Assistant.
Student staff members are reminded of the provision in the Student Code of Conduct:
Knowingly abusing a position of trust or responsibility with the College. (Section III, C. 7.): Students holding positions of trust or responsibility include student workers (paid or unpaid), student leaders, Resident Advisors, Student Conduct Council and Honor Council members, and Orientation Aides. Students in these positions have a special relationship with the College and are expected to respect the privacy of other students and members of the College community, including by maintaining confidentiality of student records, abiding by College policies, and using resources in an ethical fashion.
William & Mary does not discriminate on the basis of race/ethnicity, color, gender, sexual orientation, religion, national origin, age, mental or physical disability or status as a disabled Veteran in the administration of its educational policies, programs or activities, admission policies and procedures, scholarship and loan programs, employment, recreational, athletic or other university-administered program. It is also the policy of the university to implement appropriate affirmative action initiatives.