Suppliers & Resources

Doing Business with William & Mary

Get to Know Us

W&M at a glance W&M Rankings

Economic Impact Data
  • Annual Operating Budget: $410 Million
  • 5,000+ Jobs
  • $1 Billion+ Annual Economic Impact
  • $125 Million+ Annual Non-Tuition Student Expenditures
Ready to Do Business?

Step 1: Get Registered

William & Mary suppliers are strongly encouraged to register in the campus eProcurement system eVA. Registered suppliers will be notified of future solicitations from William & Mary and other state entities, in their assigned commodities.

Step 2: Supplier Training

In partnership with the Virginia Department of General Services Division of Purchases and Supply, William & Mary hosts quarterly training on How to Do Business in the Commonwealth, followed by How to Do Business with W&M. Want to attend training? Register here.

Additional resources:

William & Mary Contract Portal

Virginia Association of State College and University Procurement Professionals Cooperative Contract Portal

View Current W&M/VIMS Solicitations - As featured on eVA

Strategic Sourcing Initiative - Read more about W&M efforts.

Commonwealth of Virginia Purchasing Manual for Institutions of Higher Education and Their Vendors

General Terms & Conditions

Special Terms & Conditions

Purchase Order Terms & Conditions

Gift Policy: Under state law, a university employee may not accept any gift, even of nominal value, that tends to influence an employee in the performance of their university job. It is prohibited to accept gifts from current or potential vendors. Gifts from other sources (colleagues, professional networks) may be permitted if the gift is valued at less than a specific dollar amount. Disclosure of the acceptance of non-vendor gifts to you as a university employee to the Conflict of Interest Committee is required under the Conflict of Interest Policy. 

Step 3: Get Paid

Suppliers may be paid by:

  • credit card
  • electronic payment*
  • check*

* Suppliers must complete a Commonwealth of Virginia Substitute W-9 and submit to Payment terms are Net 30, in accordance with the Virginia Procurement Act "Prompt Payment" Act.

For payment questions, contact Accounts Payable.

SWaM Eligible?

William & Mary has established a goal to maximize use of a diverse supplier base. The current goal is 42% of discretionary spend with Virginia certified small, woman-owned and minority-owned businesses. Certification is regulated by Virginia Department of Small Business and Supplier Diversity (SBSD).

Important Note: Suppliers are hereby cautioned not to provide any products or services without a valid purchase order or completion of a small purchase credit card transaction. Verbal order requests should not be accepted. William & Mary purchase order terms and conditions may be accessed here.

Inclement Weather / Suspended Schedule

Proposal receipt deadlines scheduled during a period of suspended state business operations, including school closing due to inclement weather, will be rescheduled for processing at the same time on the next regular business day. It is your responsibility to check W&M’s website or call for closing information: 757-221-1766