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Procedures for Vendors Coming On-Site
For vendors coming on William & Mary's campus (which includes Virginia Institute of Marine Science) and in light of the current COVID-19 virus spread, please find On-Campus Vendor - COVID Reporting Expectations that outline the expectations in place to ensure we maintain a safe and healthy workplace for not only our employees but for all those who come to our campus.
Ready to Do Business?
Step 1: Get Registered
William & Mary suppliers are strongly encouraged to register in the campus eProcurement system eVA. Registered suppliers will be notified of future solicitations from William & Mary and other state entities, in their assigned commodities.
Step 2: Supplier Training
In partnership with the Virginia Department of General Services Division of Purchases and Supply, William & Mary hosts quarterly training, to include Small, Women-owned, and Minority-owned (SWaM) businesses, on How to Do Business in the Commonwealth, followed by How to Do Business with W&M. Want to attend training? Register here.
View Current W&M/VIMS Solicitations - As featured on eVA
Strategic Sourcing Initiative - Read more about W&M efforts.
Step 3: Get Paid
Suppliers may be paid by:
- credit card
- electronic payment*
For payment questions, contact Accounts Payable.
William & Mary has established a goal to maximize use of a diverse supplier base. The current goal is 42% of discretionary spend with Virginia certified small, woman-owned and minority-owned businesses. Certification is regulated by Virginia Department of Small Business and Supplier Diversity (SBSD).
- Want to learn more about SWaM?
- Access SBSD Certification webinar here.
- Begin SWaM registration here.
Important Note: Suppliers are hereby cautioned not to provide any products or services without a valid purchase order or completion of a small purchase credit card transaction. Verbal order requests should not be accepted. William & Mary purchase order terms and conditions may be accessed here.
Inclement Weather / Suspended Schedule
Proposal receipt deadlines scheduled during a period of suspended state business operations, including school closing due to inclement weather, will be rescheduled for processing at the same time on the next regular business day. It is your responsibility to check W&M’s website or call for closing information: 757-221-1766