W&M Procurement Services is responsible for the sourcing, selection, procurement, and contracting of goods and services for the University, in accordance with laws and regulations. Procurement is here to provide help and instruction for any buying-related processes*, so feel free to reach out at any time. Please refer to the following steps and information to understand the procure-to-pay cycle.
*Construction procurement is managed by the Department of Facilities Planning, Construction, & Design.
Instructions on Certain Types of Purchases
- Air and Rail Tickets
- Business Cards
- Cell Phones
- Computers (also see IT below)
- Event Rental (Tents, Tables, Chairs, A/V, etc.)
- Express Shipping
- Food (Catering, Business Meals, etc.)
- Hotels and Local Lodging
- Information Technology (see also Computers above)
- Maintenance, Repair and Operating Supplies
- Office Supplies
- Print and Copy Services
- Rental Vehicles
Gift Policy: Under state law, a university employee may not accept any gift, even of nominal value, that tends to influence an employee in the performance of their university job. It is prohibited to accept gifts from current or potential vendors. Gifts from other sources (colleagues, professional networks) may be permitted if the gift is valued at less than a specific dollar amount. Disclosure of the acceptance of non-vendor gifts to you as a university employee to the Conflict of Interest Committee is required under the Conflict of Interest Policy.