Hotels and Local Lodging for University Business

William & Mary has contracted with local hotels and several bed and breakfast establishments ("B&B's") to offer greater value to the university community. The contract terms include direct billing, accepted terms, and special pricing. Most hotels offer per diem rates or better based on the group size and the time of year for the booking. *Room rates are subject to change, and are listed for comparison. Departments are encouraged to negotiate room rates for large group events.

Friends and family visiting the William & Mary campus are encouraged to use these same lodging contract partners. View special rates for friends, family and visitors to the university. They may use the code listed on the booking link or by phone to receive a special rate. Family, friends, guests and visitors should contact the hotel or B&B with any questions or comments.

Questions? See our FAQ.

Select Hotel Type for Business Rates:

Hotel Name

Location

Special Code

Official William & Mary Business Room Rates*

Conference Eligible:

 

Courtyard by Marriott Williamsburg Busch Gardens Area

3.9 miles from W&M

(757) 221-0700

Website

 

470 McLaws Circle

Williamsburg, VA 23185

Code: 5LQ

$104 March-September

$91 October-December

DoubleTree by Hilton

4.3 miles from W&M

(757) 259-5695

Website

50 Kingsmill Rd

Williamsburg, VA 23185

Call or use website link Current rate $101 Sept.-Dec., $108 Jan.-July, or adjusted per diem

Embassy Suites Williamsburg

1.7 miles from W&M

(757) 345-7606

Website

3006 Mooretown Rd

Williamsburg, VA 23185

Code: 0002694092

Offered below per diem rates for off-season, weekdays; and per diem for certain off-season periods on weekends

Fairfield Inn & Suites

1.8 miles from W&M

(757) 645-3600

Website

1402 Richmond Rd

Williamsburg, VA 23185

Call or use website link Current rate $101 Sept.-Dec., $108 Jan.-July, or adjusted per diem

Great Wolf Lodge

6.9 miles from W&M

(757) 345-7123 

Website

549 E Rochambeau Dr

Williamsburg, VA 23188

Call hotel for rate Current rate $101 Sept.-Dec., $108 Jan.-July, or adjusted per diem

Greensprings Resort & Historic Powhatan (Diamond Resorts)

4.6 miles from W&M

(800) 438-2929

Website

3500 Ludwell Parkway

Williamsburg, VA 23188

Call or use website link Current rate $101 Sept.-Dec, $108 Jan.-July, or adjusted per diem

Holiday Inn Express Busch (HMP)

3.8 miles from W&M

(757) 941-2164

Website

480 McLaws Circle

Williamsburg, VA 23185

Code: IPS4J

Corp ID: 100237805

Current rate $101 Sept.-Dec., $108 Jan.-July, or adjusted per diem

Kingsmill Resort

5.7 miles from W&M

(800) 832-5665

Website

1010 Kingsmill Rd

Williamsburg, VA 23185

WM1693

Call hotel for rate

Call for pricing

Up to 100 Rooms:

 

 

 

Best Western Plus Historic Area

1.4 miles from W&M

(757) 941-7425

Website

201 Bypass Rd

Williamsburg, VA 23185

Code: 01704750

Call hotel for rate

$89.99 April-August

$69.99 September-December

Clarion Hotel Williamsburg

2.7 miles from W&M

(757) 565-2600

Website

3032 Richmond Rd

Williamsburg, VA 23185

Code: LWM

Current rate $101 Sept.-Dec., $108 Jan.-July, or adjusted per diem

Comfort Inn Williamsburg Gateway

1.7 miles from W&M

(757) 253-1166

Website

331 Bypass Rd

Williamsburg, VA 23185

Code: LWMP

$84 April-June 15th

$99 June 16th-August

$79 September-December

Hilton Garden Inn Williamsburg

1.6 miles from W&M

(757) 223-9400

Website

1624 Richmond Rd

Williamsburg, VA 23185

Call and ask for Audrey Hornberger-Muth or Harlene Allen

Current rate $101 Sept.-Dec., $108 Jan.-July, or adjusted per diem, with some exceptions

Holiday Inn Express & Suites

1.3 miles from W&M

(757) 645-3600

Website

1452 Richmond Rd

Williamsburg, VA 23185

Call or use website link

Current rate $101 Sept.-Dec., $108 Jan.-July, or adjusted per diem

Holiday Inn Hotel & Suites Gateway

1.9 miles from W&M

(757) 229-9990

Website

515 Bypass Rd

Williamsburg, VA 23185

Code: IPS4J

Corp ID: 100237805

Current rate $101 Sept.-Dec., $108 Jan.-July, or adjusted per diem

Wyndham Garden Hotel Busch Gardens Area

6.4 miles from W&M

(757) 253-6444

Website

201 Water Country Parkway

Williamsburg, VA 23185

 Call hotel for rate

$94.99 April-August

$74.99 September-December

B&B:

 

 

 

The Sampler

0.8 miles from W&M

(757) 220-8011

Website

922 Jamestown Rd

Williamsburg, VA 23185

 Call B&B for rate

Call for pricing

Williamsburg Manor

0.3 miles from W&M

(757) 220-8011

Website

600 Richmond Rd

Williamsburg, VA 23185

 Call B&B for rate

Call for pricing

 

Local Lodging FAQ

1) The hotel listing shows per diem rates and better. Can these be used by anyone providing the discount code?

  • The contract details are only for official W&M business, meaning any rooms paid and/or booked by W&M. 

2) I am arranging a room block for a group that will be paying for their own rooms. What is the best way to do that?

  • Ask the hotel to generate a room block agreement that will be signed by W&M. In these cases, W&M guarantees to pay the difference in cost if the number of paid rooms goes below 80% of the agreed upon number. W&M will pay any fees if the event is cancelled within a specified date. Per the contract, the hotel’s room block agreement should not list any legal terms and conditions as they have already been established. Send the draft agreement to Procurement for review and signature. Remember that only those W&M staff with express signature authority can sign a document on W&M’s behalf.

3) Should I create an eVA requisition for a hotel booking?

  • It is recommended to use eVA to create a history of the purchase and facilitate payment by our Accounts Payable. Use the transaction code X02 to avoid eVA transaction fees. Individuals who are being reimbursed for official business need not use an eVA requisition.

4) If I use a contract hotel, does that mean I don't have to worry about per diem rates for payment by our A/P?

  • While most of the contract hotels are offering per diem rates or better, there are some B&Bs who do charge more than the per diem room rate. W&M departments will need to have local funding to cover any costs above the per diem rate in effect up to 150 or 200% for our A/P to process.

5) Is this a mandatory contract, or can we still use any local hotel?

  • This is a "preferred use" contract. The goal is to better manage W&M's use of the local hotel partners and maximize benefits to W&M.