Leadership Opportunities

Help lead our student-run program

Griffin School Partnerships is led by a dedicated team of students with advising and support from Office of Community Engagement's Coordinator and Fellow for Education Programs. Team Leader positions provide an entry point for participants looking to deepen their involvement. As a Team Leader, you'll coordinate a small group of volunteers each week. Van certification is required for most schools. Team Leaders are recruited at the beginning of each semester. Participants may indicate their interest on their GSP application or by contacting the the Communication & Logistics and Recruitment & Events Coordinators at gsp@email.wm.edu.

Students looking to deepen their involvement further may apply to join the GSP Leadership. This includes School Coordinators, who oversee Team Leaders in managing all volunteer work at a specific school. Students can also seek a role on the Executive Board, which meets bi-weekly on Thursday evenings. GSP Leadership applications are available in early spring of each academic year. Watch the OCE listserv and GSP's TribeLink page for application and deadline information.

Position Descriptions
School Coordinator

 

One School Coordinator for each school we serve; two coordinators for Berkeley Middle School (one for Griffin Mentoring; one for Griffin After-School).

Mentoring - The Mentoring School Coordinators are responsible for overseeing the mentoring program at a school (currently James River Elementary or Berkeley Middle School). Duties may include:

  • Communicate with the school contact to further develop the relationship between the selected school and Griffin School Partnerships
  • Review fall applications and conducting interviews with William and Mary students
  • Match accepted W&M students (mentors) with middle or elementary school students (mentees)
  • Coordinate weekly visits with team leaders and mentors
  • Attend biweekly meetings with the Coordinator of Education Programs
  • Provide consistent support to mentors throughout the year  
  • Engage in a yearlong relationship with one student

Classroom Assistance - The Classroom Assistance School Coordinators are responsible for overseeing the classroom assistance program at a school (currently Clara Byrd Baker Elementary, Matthew Whaley Elementary, Hornsby Middle School or Warhill High School). Duties may include:

  • Maintain contact with WJCC school to gauge school's needs throughout the semester
  • Responsible for scheduling and tutor placement with the assistance of the Communications & Logistics Coordinator
  • Maintain contact with GSP tutors/mentors to communicate expectations, scheduling issues, and school-specific questions
  • Attend biweekly meetings with the Coordinator of Education Programs

 

After-School - The After-School School Coordinators are responsible for overseeing  the after-school tutoring sessions at a school (currently Hornsby Middle School, Toano Middle School or Berkeley Middle School). Duties may include:

  • Work alongside a designated WJCC school contact in order to lead welcoming, constructive after-school tutoring sessions.  
  • Run at least one after-school session per week
  • Responsible for scheduling and tutor placement with the assistance of the Communications & Logistics Coordinator
  • Maintain and facilitate communication between the tutoring team(s), the students, advisors, and the school contact
  • Attend biweekly meetings with the Coordinator of Education Programs
School Coordinator Representative

 

School Coordinators have the same responsibilities as those of School Coordinators in addition to serving as the representative for their program on the GSP Board. Duties may include:

  • All duties of a School Coordinator
  • Attend Board meetings
  • Communicate important information between School Coordinators and the rest of the Board
Communication & Logistics and Recruitment & Events Coordinators

 

The Communications & Logistics Coordinator is responsible for all internal organization communication and behind the scenes logistics support work. The C&L Coordinator will work in a team with the Recruitment & Events Coordinator. Duties may include:

  • Responsible for the GSP email account including sending all emails to organization members, handling and responding to all incoming emails, and sending recruitment emails via the listserv.
  • Help coordinate schedules, both school and individual tutor/classroom assistants schedules, with the School Coordinators
  • Prepare scheduling material including final schedules, calendars, and the SignUpGenius
  • Create and monitor applications for mentors, team leads, classroom assistants, and after-school tutors
  • Lead new leadership selection process including creating the application, overseeing the scheduling of interviews, and helping facilitate the selection of new leaders with the Advisor
  • Plan and execute GSP Board/Leadership social events
  • Attend biweekly meetings with the Coordinator of Education Programs
  • Assist Recruitment & Events as needed

The Recruitment & Events Coordinator is responsible for all external organization communication and recruitment efforts. The R&E Coordinator will work in a team with the Communications & Logistics Coordinator. Duties may include:

  • Plan and execute recruitment strategy
  • Coordinate all recruitment efforts including information sessions, tutor fairs, prepping listserv communications, reaching out to other organizations
  • Coordinate and execute external events with other organizations, the community, or for the organization as a whole (outside Training/Enrichment/Issue Ed)
  • Responsible for all promotional material including any work with the logo or other PR related activities.
  • Assist with new GSP Leadership recruitment
  • Attend biweekly meetings with the Coordinator of Education Programs
  • Assist Communications & Logistics as needed
Issue Education and Training Coordinators

 

The Issue Education Coordinator is responsible for the coordination and execution of all issue education programs. The Issue Education Coordinator will work in a team with the Training Coordinator. Duties may include:

  • Plan three issue education sessions each semester
  • Reach out to community members for speakers
  • Determine structure and subject matter of sessions
  • Publicize the issue education events
  • Facilitate the issue education events
  • Attend all issue education sessions
  • Attend weekly meetings with advisor

The Training Coordinator is responsible for the coordination and execution of the initial training and all supplemental training sessions. The Training Coordinator will work in a team with the Issue Education Coordinator. Duties may include:

  • Organize and execute initial Kick-Off Training session
  • Organize and execute three supplemental training sessions each semester
  • Schedule and communicate with speakers
  • Draft presentations with training content
  • Work with the Communications & Logistics Coordinator to communicate training-relevant announcements.
  • Attend weekly meetings with advisor

 

Enrichment Programs Coordinators

 

Enrichment Coordinators are responsible for the coordination and execution of all enrichment programs including multiple Saturday Programs each semester, College Day, and Big Trip. Duties may include:

  • Plan and execute two 3-hour enrichment programs each semester
  • Plan and execute College Day, a daylong enrichment program intended to introduce middle school students and families to college life and academics, in the fall semester
  • Plan and execute Big Trip, the culminating enrichment program of the year set outside of Williamsburg, in the spring semester
  • Communicate with volunteers to ensure attendance and effective mentoring prior to all enrichment programs
  • Attend weekly meetings with their advisor
Team Leaders 

Responsibilities

  • Drive a group of volunteers to school each week (except Matthew Whaley)
  • Track weekly attendance
  • Lead monthly reflection sessions
  • After school tutoring team leaders: oversee running of tutoring session
  • Mentoring team leaders: interview mentor applicants and assist school coordinator with creating mentor matches
  • Van certification required for all schools except Matthew Whaley Elementary

Time Commitment

  • One-hour OCE orientation
  • Reflection training session
  • Lead one group of volunteers each week
  • Attendance at enrichment programs (Griffin After-School only)