Application Specifications

Here's what you need to do to apply!

Please be sure to read all grant criteria before applying.  Applications that do not meet the criteria will not be considered for funding.

All grant proposals must be submitted via email to oce@wm.edu in ONE Microsoft Word document, no longer than three pages excluding attachments, subject line: “Last Name, First Name, CEG.”

Please note: If the grant funding will be applied toward a project to be completed by a W&M service group (e.g. a service-learning class, student organization, or alternative break team) only one Group Application for that project should be submitted, requesting no more than $2,000 for the group for Summer/Winter and $1,000 for Year Round.  Individuals not working with a service group should submit an Individual Application and may request no more than $2,000 for Summer/Winter and $1,000 for Year Round.  

 Individual Application

Applicant Information

  • Name
  • Current Year in school (must be returning for the semester after your grant)
  • Campus Address/CSU
  • Phone                                                             
  • E-mail
  • Banner ID number
  • Project name and location
  • Requested amount of funding (Up to $2,000 for Summer/Winter and $1,000 for Year Round)
  • Approximate dates of project and hours per week doing service 

A narrative description of the proposed project including:

  • Description of your partner agency (if applicable).
  • What will you do with your funds?
  • The amount of hours and number of weeks you will be working
  • How have you prepared for this project?  What do you know about the community, its assets and needs, and the social issue you’re addressing?  What skills will you contribute for this project? 
  • What has motivated you to engage in this project?  How will it benefit you and the community?
  • What do you plan to take away from this experience?  How will this project further your development as an active citizen? How you will incorporate what you learn into your life back at William and Mary, academically and otherwise?
  • How will the community be different because of your project?
  • If your partner agency is religiously affiliated, explain what role religion will play in the service work you do.
  • If you are going abroad for your service work, explain why you need to be abroad to do this work.

A separate outline detailing your financial request.

  • Provide an itemized list of expenses, breaking down your budget as clearly as possible (e.g., $250 for gas: my commute is 20 miles one way, car gets 40 mpg at $2.50/gallon, 100 total trips), total amount of expenses and total amount requested.
  • Describe your financial situation.  What has caused you to apply for grant funding?
  • Describe what you will contribute to this project financially.
  • What other sources of funding are you pursuing (or have you received), including in-kind, e.g. free housing?  Please include William and Mary funding sources (including other W&M grants you are currently being considered for).

letter or email from the community partner with whom you'll be working, indicating their willingness to support and advise your work (not included in the three page maximum).

If you are planning to travel abroad, your responses to the following questions.  We strongly recommend that you carry this information with you during your trip, in case of emergency.

  • Location of trip, exact dates
  • Emergency phone number in-country (e.g. 911)
  • Your international cell number, or a phone number where you can be reached
  • Email address where you can be reached while traveling
  • Community partner name, phone number, email address, website, and mailing and physical addresses
  • Transportation phone numbers (airline, buses, etc.)
  • Local police contact information
  • Local US Embassy or Consulate (address and phone number)
  • Address of nearest hospital or clinic
Group Application

Applicant Information

  • Service Group 
  • Names of all service members and their graduation years
  •  Grant Lead (Individual who will receive funds to then distribute)
    • Campus Address/CSU
    • Phone                                                             
    • E-mail
    • Banner ID number
  • Project name and location
  • Requested amount of funding (No more than $2,000 or $1,000 for Year Round grants)
  • Approximate dates of project and hours per week doing service

A narrative description of the proposed project including:

  • Description of your partner agency (if applicable).
  • What will you do with your funds?
  • How has your group prepared for this project?  What do you know about the community, its assets and needs, and the social issue you’re addressing?  What skills will you contribute for this project? 
  • What has motivated your group to engage in this project?  How will it benefit you and the community?
  • What do you plan to take away from this experience?  How will this project further your group’s development as active citizens? How you will incorporate what you learn into your life back at William and Mary, academically and otherwise?
  • How will your group share what you have learned through this experience with others? How will this experience affect future plans and development of your group?
  • How will the community be different because of your project?
  • If your partner agency is religiously affiliated, explain what role religion will play in the service work you do.
  • If you are going abroad for your service work, explain why you need to be abroad to do this work.

A separate outline detailing your financial request.

  • Provide an itemized list of expenses, breaking down your budget as clearly as possible (e.g., $250 for gas: my commute is 20 miles one way, car gets 40 mpg at $2.50/gallon, 100 total trips), total amount of expenses and total amount requested.
  • Describe the financial situation of your group. How is your group raising funds? How are you determining the financial needs of each member and dividing raised funds? 
  • What other sources of funding are you pursuing (or have you received), including in-kind, e.g. free housing?  Please include William and Mary funding sources you have or are being considered to receive (including other W&M grants, funding from advisors, Branch Out financial aid, etc.).

letter or email from the community partner with whom you'll be working, indicating their willingness to support and advise your work (not included in the three page maximum).

If you are planning to travel abroad, your responses to the following questions.  We strongly recommend that you carry this information with you during your trip, in case of emergency.

  • Location of trip, exact dates
  • Emergency phone number in-country (e.g. 911)
  • Your international cell number, or a phone number where you can be reached
  • Email address where you can be reached while traveling
  • Community partner name, phone number, email address, website, and mailing and physical addresses
  • Transportation phone numbers (airline, buses, etc.)
  • Local police contact information
  • Local US Embassy or Consulate (address and phone number)
  • Address of nearest hospital or clinic