OCE Van Policy Overview
The Office of Community Engagement has five vans for use by faculty, staff and students who are currently and directly affiliated with OCE programs. All resources are subject to the William & Mary Vehicle Use policy, and are not available for loan to outside departments or individuals.
Four of the OCE vans seat up to 12 passengers, including the driver. The minivan has seven seats. OCE vans are used for department-related community engagement, such as meeting with a community partner, community engagement projects, or site visits. Driving the van for any non-OCE purpose will be a violation of the Honor Code and the W&M Vehicle Use Policy.
OCE vans may not be used to transport minors. Absolutely no smoking or alcohol use or possession is allowed in the vans. All passengers must have access to their own seatbelt, and all seatbelts must be securely fastened before the driver moves the vehicle.
Driver Eligibility and Authorization
Students must be 18 years or older to drive OCE vehicles, and 19 years or older to drive 12 passenger vans. All (faculty, staff, and student) drivers must certified by the College of William & Mary Campus Police to be allowed to use OCE vans or to drive others in their private cars for OCE programs. Sign up for van certification through the Student Leadership Development office. Note that van certification is offered on limited dates and requires paperwork to register, so please plan ahead. The $15 charge for training will be reimbursed by Student Assembly for a certain number of students per year; signing up early will help you get that fee covered.
Faculty, staff, and students must complete and provide a Driver Authorization form to the Office of Community Engagement before using OCE vehicles.
Key Pick Up and Parking
Van keys are to be picked up and returned to Blow Memorial Hall, Room 326A within 24 hours of vehicle use, between 8:30 am and 4 pm. The first time you use an OCE van, please bring the appropriate Authorization Form and your driver’s license. All vans are parked in the Campus Center lot, and must be parked there upon return. Return the keys by 10 am on the next business day.
Gas and Vehicle Maintenance
Taking care of the OCE vans is very important. Always throw away your trash and clean up after yourself and ensure that your passengers do the same. Please take a picture of the interior of the van (showing the floorboards and other areas likely to gather litter) after you use it and email it to [[oce]]. Before leaving the van, be sure it is parked inside the lines, doors are locked, and windows are rolled up. When returning the keys, let us know how much gas is remaining.
Please fill up the van if the tank is 1/4 or less full, using the pumps in the Facilities Management area behind the Campus Center. The PIN for the pumps is located on the key tag, or you can use the key fob at the pump pay area.
If you are driving out of the area and will need to fill up somewhere besides the Campus Center pumps, please check out a Voyager Card from the OCE. Gas cannot be reimbursed or paid for any other way.
Accidents and Traffic Violations
If there is ever an accident or problem, follow the instructions in the van safety packet inside the van and these procedures from the Vehicle Use Policy. First ensure that all involved receive any emergency care by calling 911, and move to a safe place. Contact OCE staff as soon as you are in a safe place and have contacted the police.
The OCE does not have collision insurance, and must pay for all van damage out of pocket. If you hit another stationary vehicle or anything else, report it immediately to OCE staff. You must also report it to the owner of the property you hit, and your insurance will be responsible for their repairs. Any driver that is at fault for damaging vans will not be approved to drive OCE vans again.
Parking tickets (on and off campus) and moving violations, including speeding tickets, are the full responsibility of the driver. The OCE cannot reimburse for any tickets the driver is given.
Things to remember:
- Multiple students in your group should be van certified; it will make things easier and run smoother to have a back-up driver.
- Always drop off and return keys in a timely manner so that other folks have access and we maintain integrity to our commitments with our community partners.
- Be safe! Do not text, talk on your cell phone, speed, or be otherwise distracted while driving.