A secure way to exchange files

IMPORTANT NOTE!  Wmfiles will be turned-off on Saturday, January 31, 2015.  To share files securely, a new file-sharing system called Box will be available to all W&M faculty and staff as of Dec. 3, 2014.

Quick Access:  wmfiles

The file sharing system, wmfiles (aka Xythos), allows you to securely share documents with anyone - W&M users as well as those outside the College.  It's a web-based tool, similar to the popular Dropbox, and it's a safe way to share documents with sensitive information where security is a priority.

Getting Started

W&M faculty and staff are automatically given accounts to wmfiles.  Each account has 5GB worth of storage. Students can request accounts by contacting the Technology Support Center.  

Learn how to use wmfiles with this Quick Start Guide

Login to wmfiles.

Sharing Files

Upload a file to wmfiles by clicking the Upload icon on the top-right of the screen and following the prompts.  Once uploaded, click on the Share icon in the top-left of the screen and enter the email address of the intended recipients.  Select permissions and then click Finish.

When you share a file with another person, they will receive an email with a link to the file.   Recipients with a wmfiles account (W&M faculty, staff, and students - if requested) will be able to access the file by clicking on the link.  They will be prompted to login with their WMuserid to access the file. 

External recipients, or those without a wmfiles account, will also click on the link to access the file.  However, the link will expire after a given amount of time (30 days by default, but this can be modified).  It is a good idea to password protect any file sent to an external recipient - and then verbally communicate the password to that person.  Without password protection, anyone can use the link to access the file and compromise security. 

Help & Training

Additional help and training resources can be found within wmfiles. To find them:

  1. Login to wmfiles
  2. In the upper-left corner (directly under the wmfiles logo), click the Up Arrow
  3. Click the Up Arrow again
  4. Click on the Help and Training folder
  5. Select the topic folder that relates to your question and click to open the .pdf file

To return to your folder:

  1. Click on the users folder
  2. Click on the folder with your WMuserid