Shared Calendars

For Groups and Resources

Shared calendars can be a useful resource for and any group or department.  There are various types of shared calendars to choose from:

Shared Calendar

Recommended for small groups.  It's easy to set-up and one person controls access.  If temporary access will ever need to be granted, this is a good calendar system to use.  To be able to read or modify items in the shared calendar, all of the shared calendar participants will need an exchange account. 

Creating a shared calendar

  1. Go to the calendar section of OWA or Outlook
  2. Create a new calendar by right-clicking on your calendar
  3. Share the calendar with others (they will receive an invitation to connect) 
Departmental Calendar

Departmental calendars are shared between entire departments.  This can be a useful tool to keep track of departmental events or vacation schedules.  This calendar uses a shared mailbox that is separate from the user(s) that control access.  This type of calendar is more suitable for larger groups of users and when you may need to schedule multiple calendar items at the same time (a.k.a. double-booking).

To create a departmental calendar, contact the Technology Support Center.

Resource Calendar

A resource calendar is often used for shared rooms, like classrooms or conference rooms, and for items that can be borrowed.  There is no active user account but rather a shared mailbox. Permissions to the mailbox are added through User groups and, like any other group membership, requests for changes go through the Technology Support Center. Resources can not be double-booked.

To create a resource calendar, contact the Technology Support Center.