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Technology Tips for Faculty - Fall 2022

Summary

W&M Information Technology and the Studio for Teaching & Learning Innovation have compiled classroom resources, Blackboard tips, technology updates and other information to help faculty start the semester off on the right foot.

Full Description

The following information was sent to faculty from Provost Peggy Agouris via email on August 23, 2022.

Greetings and welcome back to another academic year! W&M Information Technology has been busy over the summer months preparing for faculty to return to the classroom, and we want to share some resources and information to help make your year successful. Helpful Tips stock image

This webpage is a hub of information to help get you started in the classroom. Here you will find quick tips for Blackboard, updates that have happened over the summer, links to important tools like Panopto (Lecture Capture), support information and more.

Quick Tips to Get Your Semester Started Off Right in Blackboard 
  1. Make sure if you have copied over courses in Blackboard to update dates, grade center calculations, announcements and syllabus information.     
  2. All courses created in Blackboard are available for students to view. If you need to make changes before the start of class, make your course unavailable. Don't forget to make it available so students have access. 
  3. If you need a colleague to have access to your course or to add a teaching assistant or course builder, do not forget to fill out the DocUsign Role Request form to obtain permission to add those users in your blackboard course.  
  4. Get to know your students before the first day of class.  Several tools in Blackboard are available for you to utilize. Check out the Oscelot Photo Roster located in the Control Panel/Tools area in your Blackboard Course and have students use the NameCoach Roster from the Tools menu in your course.  
  5. Make sure to subscribe to the IT outage site for important updates on system outages or issues throughout the semester. 
  6. Don't forget about Blackboard Ally! Students now have access to alternate versions of files added in your Blackboard course. Learn more about Blackboard Ally. 
Blackboard Training for Faculty

IT and STLI will be holding Open Office Hours for all faculty questions on Blackboard, Panopto and Zoom. Sign up at the links below:

Panopto (Lecture Capture) & Zoom
  • Panopto is an easy-to-use tool for recording multiple events including in-class lectures, events, presentations and tutorials that can be easily distributed to students through Blackboard. Learn more about Panopto. 
  • Reminder: Zoom cloud recordings are for faculty/staff only and are only stored for 30 days in Zoom and without expiration in Panopto.

Using Panopto & zOOM in the Classroom (pdf)Using Panopto in the Classroom (pdf)

Classroom Support 

Classrooms have gone through summer maintenance and are ready for use! We encourage everyone to visit their classrooms prior to the start of the semester to ensure you are prepared to use the resources in the classroom. Additional information about classrooms, including the list of equipment per room and support information, can be found at www.wm.edu/it/classrooms

*A change from past years is that IT support personnel will be dispatched to your classroom only when remote support cannot resolve the problem and is based on technician availability.

If you are in a classroom and run into a problem, you can contact IT by calling classroom support at 757-221-3011, or the main TSC line at 757-221-4357 (HELP).   

Classroom Training for Faculty

IT and STLI will be hosting a classroom training session for all faculty on Tuesday, Aug 30th from 1pm – 3pm in various locations across campus.

Sign Up

Student Account Changes 

Over the summer, significant changes were made to student accounts and access. Most notably, student email addresses now end in @wm.edu (rather than @email.wm.edu) and are accessed using the same Microsoft Outlook email system that faculty use. Their @wm.edu address is their primary account for the university.

Microsoft Teams 

There are two major changes for W&M related to Microsoft Teams.

  1. Students now have access to Microsoft Teams for messaging and other collaborative functions. This is a good way to connect with your students for one-on-one and group discussions. Learn more about Microsoft Teams
  2. As you’ve likely read in other messages, the university phone system is in the process of migrating from Mitel to Microsoft Teams Calls. Learn more about Microsoft Teams Calls.   
Banner 

As you may have noticed, Banner Self-Service received a fresh, new design over the summer. The new look will be the first of many updates for Banner, and students, faculty and staff can expect to see the changes roll out in phases.  

Semester Readiness Checklist for Instructors

STLI has put together a checklist to help instructors with some key considerations leading up to the semester.

View the Checklist

Support 

If you have any questions or need assistance, please contact our Technology Support Center. Our hours during the semester are Monday - Friday 8am – 5pm with extended coverage 5pm – 7pm Monday - Thursday.

  • Phone: 757-221-4357 (HELP)
  • Email: [[support]]
  • Chat support is also available.

If you would like a consultation on instructional approaches for the coming semester, please request a STLI consult or email [[stli]]. 

Best wishes for a successful school year!