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Total Compensation Letter

Starting in 2020, the Office of Human Resources prepared a total compensation letter for benefit-eligible employees. The total compensation letter is your personalized and confidential statement that shows the value of the compensation and benefits package you received as a valued employee for the previous calendar year. The letter was sent to your William & Mary email address as a PDF attachment with the subject, "Your 2019 Total Compensation Letter" from AskHR@wm.edu.

The letter includes information for the most recently completed calendar year. The letter also contains a second page that explains what is included in the items.

An information session about the total compensation letter will be held on February 5, 2020 in the Sadler Center Commonwealth room from 10:00 AM to 11:30 AM.

We hope that your total compensation letter provides you and your family pride and satisfaction for the work that you do.

Please note, this statement is not a regulatory or tax document.

Frequently Asked Questions (FAQ) 
Frequently Asked Questions (FAQ) table
What is a total compensation letter?

The total compensation letter is an overview of your total compensation package, which includes your pay and benefits that the university provided to you.

What is included and not included?

The total compensation letter excludes taxes (federal, state, local, Social Security, and Medicare) and excludes certain deductions and pay, such as earnings from student jobs, parking fees, CVC deductions, child support, and garnishments.

The letter includes the following compensation items:

Regular Pay/Paid Time Off:
Regular pay from primary and secondary jobs
Holidays: 12 days
Family/Personal leave
Parental leave
Recognition leave: 4.5 days in 2019
Sick leave: 64 to 120 hours, depending on years of service and leave plan
Community service leave
Short-term disability leave
Worker's compensation
Sabbaticals, if eligible

Potential Additional Pay:
Additional pay
Overtime/Compensatory time
Overload teaching
Summer research
Summer session
Temporary/Acting assignments
Moving and relocation
Car stipend
Cell phone stipend
PSA (Professional Service Agreement)

Other Jobs:
Adjunct assignments
Ticket Taker
Other hourly jobs

Retirement Benefits:
VRS (Virginia Retirement System) Plan 1, 2, or Hybrid
ORP (Optional Retirement Plan) 1 or 2
401(a) Cash Match Plan: up to $480 per year
403(b) Tax Deferred Savings Plan (optional)
457 Deferred Compensation Plan (optional)

Health & Wellness Benefits:
Health insurance: 5 options
Dental insurance
Vision insurance
Group life insurance: 2x salary
Optional life insurance: coverage for spouse and children
Flexible dependent care spending
Flexible medical care spending
EAP (Employee Assistance Program)
Long-term disability
Retiree Health Credit

Professional Development:
Educational assistance
Online training
On-the-job training
Training classes

Additional Benefits the University Offers:

No Cost to Employees:
Campus Recreation Center: access to exercise equipment, swimming pool, sauna, gymnasiums, weight room, climbing wall, and ball courts with family hours during the weekends.
Colonial Williamsburg Collegiate Pass
LinkedIn Learning (formerly Lynda.com): access to thousands of free online training courses for work and leisure.
Microsoft Office 365: 5 licenses for personal home use.
Organizational memberships in disciplines and professional associations, subject to funding.
Unemployment insurance
Swem Libraries and subscriptions: Ancestry.com, Chronicle of Higher Education, Consumer Reports, Foundation Directory, The New York Times, Wall Street Journal, The Washington Post, and others.

Voluntary Benefits:
AFLAC (American Family Life Assurance Company)
Long-term care (direct bill to employee)
Legal Resources

Great Deals and Discounts:
Busch Gardens discounted ticket day
Campus Recreation Center: discounted equipment rental, personal training, fitness and wellness classes, and massage therapy.
Campus Child Care: preferential application category.
Dining facilities: $7.25 per meal for employees at the Sadler Center and the Commons.
Membership discounts: CommonHealth Wellness Program and Weight Watchers.
Local merchant discounts
Statewide merchant discounts: Verizon, Sprint, Enterprise, AAA, Dell, Apple, and many, many others. 

Who received a total compensation letter?

Employees who were in a benefit-eligible position as of December 31st received a letter.

How do I verify the compensation amounts?
  1. Please visit Banner Self-Service and go to the Employee tab.
  2. Click on Pay Information.
  3. Click on Earnings History.
  4. Change the From Date to January 2019 and the To Date to December 2019. Click Display.
  5. Add the amounts in the Total Gross Pay column for the included earnings. This represents how much the university paid.
How do I verify the benefits amounts?
  1. Please visit Banner Self-Service and go to the Employee tab.
  2. Click on Pay Information.
  3. Click on Deduction History.
  4. Change the From Date to January 2019 and the To Date to December 2019. Click Display.
  5. Add the amounts in the Employee Deduction column for the included benefits and deductions. This represents your contributions.
  6. Add the amounts in the Employer Deduction column for the included benefits and deductions. This represents how much the university paid.
I had multiple jobs this past calendar year. Does the regular and potential additional pay show my most current job or both?


My salary changed last year or it's different from what I expected. Why does my regular pay not reflect this? Have I been paid incorrectly?

The regular pay is based on your earnings, not your salary, for the calendar year. Please recall that the Commonwealth and the university provided salary increases starting in July 2019, so the salary letter you may have received from your department may not match the total compensation letter.

How is the “Benefits as Percentage of Compensation” calculated?

This percentage is equal to the total Health & Wellness Benefits, Retirement Benefits, and Professional Development divided by the total Regular Pay, Potential Additional Pay, and Other Jobs (both paid by the university).

I am not enrolled in health coverage, but I have amounts showing for Health & Wellness Benefits. What does this include?

Health & Wellness Benefits includes not just health coverage but also group life insurance (paid by the university), optional life insurance (paid by the employee), long-term disability (paid by the university and employee), and retiree health credit (paid by the university).

I noticed there is a section for Other Jobs. Does this mean I can have a part-time job in addition to my primary job?

Employees who have a current primary position are welcome to apply for other hourly positions with supervisor and departmental approvals (from both the primary and hiring departments).