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Your First Week

Complete IRS W-4

The IRS W-4 form must be completed on your first day of employment. You can complete the IRS W-4 using the W-4 Banner Self-Service Directions. If you have any questions, or require assistance with completion of this form, please contact the Payroll Office at (757) 221-2848.

Set Up Your Direct Deposit

New employees will utilize Banner Self-Service to set up their direct deposit.

  1. Once direct deposit is entered in Banner Self-Service, it could take up to 2 payrolls before the deposit is active. Until it is active, employees will receive printed checks.
  2. Employees must ensure that their mailing address in Banner is updated so their printed checks are delivered properly to their current address.
  3. Check re-issues could take up to 10 days.
Elect Overtime Compensation as Leave or Pay

If your position is designated as non-exempt under the Fair Labor Standards Act (FLSA), you can elect the method of compensation for hours worked beyond 40 in a seven-day work period (FLSA workweek). As a non-exempt employee, you may choose to receive overtime compensation as either leave or pay. Open enrollment for changing your election occurs in January and July.

For Law Enforcement, this applies to hours worked beyond 80 in a 14-day work period.

Please make your election on the Overtime Election for New Hires form within 30 days to

Purchase a Parking Pass

University Human Resources can provide you with a complimentary temporary parking pass. You will need to obtain your permanent parking pass from Parking & Transportation Services before this pass expires. You can complete the Faculty and Staff Registration form in advance or obtain the form from Parking & Transportation Services. You will need to know your car make, model, year, and license plate information in order to complete the request.

Parking & Transportation Services provides spaces directly to the right of the building for people to obtain a parking pass.

Attend Benefit Orientation

You have 30 days from your hire date to complete your benefit forms and submit them to the Human Resource Office. Not sure what is available to you? Don't stress, come to the Benefit Orientation offered twice a month! Talk to your supervisor about attending the next available Benefit Orientation. Please remember to bring any beneficiary and/or dependent information with you when you attend.

Attend University Orientation

William & Mary has a rich culture unique to many institutions. Attend New Employee Orientation to find out what makes William & Mary such a great place to work! You will tour multiple parts of campus and learn of the many resources available to you as an employee. University Orientation is a full day of fun offered once a month and is something you do not want to miss!

Obtain Your ID Card

You can get your Tribe card (ID Card) from Tribe Card Services. Please bring a current government-issued photo ID with you. To reach Tribe Card Services, please contact (757) 221-2105.