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Employee Onboarding

New Employee Orientation for Departments

The new employee orientation process has three components:

  • Departmental Orientation
  • Benefit Orientation
  • New Employee Orientation
Prior to the first day of employment

New employees are encouraged to review the I-9 requirements online and complete Section 1 of the I-9 using the online processing website. A link to this online website should have been provided to the new employee, in the offer letter or by the hiring manager/department. On the employee's first day they are asked to show up for work with the appropriate identification. Departments have the ability to complete Section 2 or send the new hire to University Human Resources to complete Section 2.

New employees are also encouraged to complete the payroll forms that are turned in during the Benefit Orientation. Federal and Virginia tax forms are done online via Banner Self Service.

Should an employee not have Internet access these forms can be obtained in University Human Resources.  As always, University Human Resources staff are available to assist employees withe the completion of the new hire paperwork.

The first day of employment

The process of orientation begins with the Department. On this day the department should welcome the new employee, familiarize them to their new work area and introduce other departmental personnel. The Departmental Checklists provide a good overview of what information could be reviewed with the new employee beginning on the first day. 

Departments may also issue to the new employee a complimentary five-day parking pass and instructions on where to go to purchase a permanent parking pass.

Some Departments may choose to have the new employee begin their first day with University Human Resources. The new employee can complete their hiring forms and obtain a five-day parking pass from HR as well. Departments that opt to have employees begin their first day with HR are encouraged to coordinate the employee's arrival time with HR.

The new employee should mark their calendar with the date, time and location of the appropriate Benefit and University Orientation sessions they will attend.

  • Benefit Orientation - The schedule, agenda and a summary of the benefits available to a new hire, by position type are posted on this page.
  • New Employee Orientation - is once a month. The all day program includes speakers from across campus, a tour of the Wren Building and Swem Library, lunch and a continental breakfast. Wear good walking shoes and dress appropriately for the weather. We will be outside at multiple points during the day.
Supervisors 30, 60, and 90 days check-up

As part of the improvement and engagement process supervisors should encourages employees to take the 30, 60, or 90 days check-up. To aid supervisors in evaluating and responding to the new employee’s check-up, they can use these 30, 60, or 90 days interval lists found in Cornerstone. These are designed to help the employee's relationship with supervisor and the W&M community.