The Form I-9, Employment Eligibility Verification (I-9) must be completed each time someone is hired to perform labor or services in the United States in return for wages or other remuneration.
Any individual responsible for completion of the employer portion of this form should be familiar with the I-9 process and is responsible for ensuring the form is completed prior to, or no later than, the employee's first work day.
Access to the Electronic I-9 Verification System
William & Mary requires that employees who will be verifying I-9s watch a video before requesting access to E-Verify, the electronic I-9 verification system. The video and request are contained in Cornerstone. Log in with your W&M ID and password. In the search box, type "I9" with no hyphen.
In order for the items to appear on your transcript, you must "request" them. You can view the materials by viewing the training details and clicking on the hyperlink in the resources section.
Deadlines for Completion of the I-9
W&M requires the employee to complete Section 1 of the I-9 no later than the first day of work. The employee has to present original documents to prove identity and authorization to work in the United States. If the prospective employee does not bring documents needed to complete the I-9 verification process by the first day of work, the person cannot begin work and cannot be put on payroll.
A designated representative of the College must view the documents and complete Section 2 of the I-9 prior to or no later than the employee's the first day of work. There are no exceptions to this policy and under no circumstances will the prospective employee be allowed to start employment until the I-9 form is completed.
Risk of Non-Compliance
Failure to properly complete, retain, and/or make available for inspection I-9 forms as required by law, may result in civil monetary or criminal penalties. If the university receives a fine or penalty because of I-9 non-compliance, the cost of such fine will be charged to the department and/or school responsible for not completing the I-9 accurately or within the federal time limits.