Forms & Instructions - Listed by Topic
Department administrators, please refer to the Personnel Actions Reference List if you have any questions as to how to submit a personnel action.
Hiring & Recruitment
- Department Recruitment Process Checklist
- I-9 Employee Eligibility Form (online; paper copies are no longer accepted)
- New Hire Checklist (Classified) VIMS
- Out of State Employee Hiring Guidance
- Out of State Employee Approval Form (DocuSign)
- PeopleAdmin Guides & Quick Steps
- Prior State Service Form
- Reference Check
- Temporary Employment Process
Health Benefits & Flexible Spending Accounts (FSA)
Leave
Life Insurance
Long Term Disability
Retirement
Pay & Position Changes
- Classification and Compensation Review Form
- Classified/Operational to Professional Checklist
- Electronic Personnel Action Form (EPAF)
- Faculty Adjunct Position Request PAF
- Faculty Overload Authorization
- Faculty Summer Session Payment Authorization
- Personnel Action Form (PAF)
- Professional Service Agreement (PSA)
- Student Employment Form - Hourly
- Student Employment Form - Semi-Monthly
- Supervisor and Time Sheet Changes (single)
- Supervisor and Time Sheet Changes (bulk)
- University Human Resources System Enrollment Form for Classified
Payroll, Time Sheet, & Calendars
- All Payroll Forms (W-2, W-4, W-5, VA-4, and Direct Deposit)
- Payroll Deduction Authorization Form
- DHRM Pay Calendar
- Payroll Office Processing Calendar 2021
- Payroll Office Processing Calendar 2022
- Overtime Open Enrollment Election (DocuSign)
- Overtime Employee Authorization Request
- Time Sheet Training & Reporting Hours
- Time Sheet Manual Adjustments
- Time Sheet Proxy Set Up
- Commonwealth of Virginia Campaign (CVC) Instructions
End of Employment
Employee Relations & Performance Management
Workers' Compensation
Miscellaneous
- 1400 Hour Exception Form
- Address Change Instructions (current employees only)
- Address Change Form (former employees only)
- Name Change Form
- Outside Employment Form - Classified and Operational
- Outside Employment Form - Professional and Professional Faculty
- Social Security Card Application
- Telecommuting Work Agreement (Banner Self-Service) Instructions
- Telecommuting Performance Management Supervisors
- VIMS - Consent for Emergency Medical Treatment of a Minor Employee
