The passage of the Virginia Higher Education Restructuring Act in 2006 (the “Restructuring Act”) gave William & Mary and VIMS much more individual control over many operations, including human resources. The ability to design our own human resources system, tailor-made for the higher education environment, was the most significant flexibility provided to the university.
Under restructuring, state employees have the option to remain in the state’s HR system as classified employees until retirement or to become operational employees in the university’s HR system. The Restructuring Act requires that the university give state classified employees an opportunity to elect to become operational employees of the university’s HR system at least once every two years. In the fall of 2015, William & Mary promised to provide classified employees with an ongoing opportunity to convert to the university system.
As a result, beginning March 25, 2016, a “rolling” open enrollment is available to classified employees. Rolling open enrollment means that classified employees may elect to convert to the university system in their current position during any payroll period in the year. You may also make the decision to move to the university HR system if you are promoted or transferred to another position.
Employees must enroll in the university system by May 9th of each year to be eligible to receive a university merit based salary increase for that year. If you move to the university system, this decision is irrevocable, which means that you cannot return to the rank of a classified employee as long as you remain an employee of the university.