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Total Compensation Statement

Starting in 2020, the Office of Human Resources prepared a total compensation statement for benefit-eligible employees. The total compensation statement is your personalized and confidential statement that shows the value of the compensation and benefits package you received as a valued employee for the previous calendar year. The statement was sent to your William & Mary email address as a PDF attachment with the subject, "Your Total Compensation Statement" from AskHR@wm.edu.

The statement includes information for the most recently completed calendar year. The statement also contains a second page that explains what is included in the items.

The PDF is password-protected; to open the PDF, enter your Banner ID number (starting with 93). Your Banner ID number can be found on your Tribe Card or within personalinfo.wm.edu.

We hope that your total compensation statement provides you and your family pride and satisfaction for the work that you do.

Please note, this statement is NOT a regulatory or tax document and should NOT be used for income tax preparation. Employees need to use information found in their W-2 to complete their tax returns.

Frequently Asked Questions (FAQ) 
Frequently Asked Questions (FAQ) table
What is a total compensation statement?

The total compensation statement is an overview of your total compensation package, which includes your pay and benefits that the university provided to you.

Why doesn't my statement doesn't match my W-2 or my paystub?

The total compensation statement is NOT a regulatory or tax document and should NOT be used for income tax preparation. Employees need to use information found in their W-2 to complete their tax returns. The total compensation statement is intended to be a summary of the benefits, options, and opportunities afforded to university faculty and staff for informational purposes only.

What is included and not included?

The total compensation statement excludes taxes (federal, state, local, Social Security, and Medicare) and excludes certain deductions and pay, such as earnings from student jobs, parking fees, CVC deductions, child support, and garnishments.

The statement includes the following compensation items:

Regular Pay/Paid Time Off:
Regular pay from primary and secondary jobs
Holidays
Community service leave
Family/Personal leave
Parental leave
Recognition leave
Sabbaticals, if eligible
Short-term disability leave
Sick leave: 64 to 120 hours, depending on years of service and leave plan
Vacation
Worker's compensation

Additional Pay:
Adjunct assignments
Awards
Bonuses
Car stipend
Cell phone stipend
Moving and relocation
Other hourly jobs
Overload teaching
Overtime/Compensatory time
PSA (Professional Service Agreement)
Summer research/teaching
Temporary/Acting assignments

Retirement Benefits:
VRS (Virginia Retirement System) Plan 1, 2, or Hybrid
ORP (Optional Retirement Plan) 1 or 2
401(a) Cash Match Plan: up to $480 per year
403(b) Tax Deferred Savings Plan
403(b) Roth Savings Plan
457 Deferred Compensation Plan
457 Roth Savings Plan

Health, Wellness, & Disability Benefits:
Health insurance
Dental insurance
Vision insurance
Group life insurance: 2x salary
Optional life insurance: coverage for spouse and children
Flexible dependent care spending
Flexible medical care spending
EAP (Employee Assistance Program)
Long-term disability
Retiree health insurance credit

Professional Development:
Educational assistance
Conferences
Online training
On-the-job training
Training classes

Additional Benefits the University Offers:

No Cost to Employees:
Campus Recreation Center: access to exercise equipment, swimming pool, sauna, gymnasiums, weight room, climbing wall, and ball courts with family hours during the weekends.
Colonial Williamsburg Collegiate Pass
LinkedIn Learning (formerly Lynda.com): access to thousands of free online training courses for work and leisure.
Microsoft Office 365: 5 licenses for personal home use.
Organizational memberships in disciplines and professional associations, subject to funding.
Unemployment insurance
Swem Libraries and subscriptions: Ancestry.com, Chronicle of Higher Education, Consumer Reports, Foundation Directory, The New York Times, Wall Street Journal, The Washington Post, and others.

Voluntary Benefits:
AFLAC (American Family Life Assurance Company)
Long-term care (direct bill to employee)
Legal Resources

Great Deals and Discounts:
Busch Gardens discounted ticket day
Campus Recreation Center: discounted equipment rental, personal training, fitness and wellness classes, and massage therapy.
Campus Child Care: preferential application category.
Dining facilities: $8.00 per meal for employees at the Sadler Center and the Commons.
Membership discounts: CommonHealth Wellness Program and Weight Watchers.
Local merchant discounts
Statewide merchant discounts: Verizon, Sprint, Enterprise, AAA, Dell, Apple, and many, many others. 

Who received a total compensation statement?

Employees who were in a benefit-eligible position as of December 31st received a statement.

How do I verify the compensation amounts?
  1. Please visit Banner Self-Service and go to the Employee tab.
  2. Click on Pay Information.
  3. Click on Earnings History.
  4. Change the From Date to January of the previous year and the To Date to December of the previous year. Click Display.
  5. Add the amounts in the Total Gross Pay column for the included earnings. This represents how much the university paid.
How do I verify the benefits amounts?
  1. Please visit Banner Self-Service and go to the Employee tab.
  2. Click on Pay Information.
  3. Click on Deduction History.
  4. Change the From Date to January of the previous year and the To Date to December of the previous year. Click Display.
  5. Add the amounts in the Employee Deduction column for the included benefits and deductions. This represents your contributions.
  6. Add the amounts in the Employer Deduction column for the included benefits and deductions. This represents how much the university paid.
I had multiple jobs this past calendar year. Does the regular and potential additional pay show my most current job or both?

Both.

My salary changed last year or it's different from what I expected. Why does my regular pay not reflect this? Have I been paid incorrectly?

The regular pay is based on your earnings, not your salary, for the calendar year.

How is the “University Paid Benefits as Percentage of Earnings” calculated?

This percentage is equal to the total Health & Wellness Benefits and Retirement Benefits divided by the total Regular Pay and Potential Additional Pay (both paid by the university).

I am not enrolled in health coverage, but I have amounts showing for Health & Wellness Benefits. What does this include?

Health & Wellness Benefits includes not just health coverage but also group life insurance (paid by the university), optional life insurance (paid by the employee), long-term disability (paid by the university and employee), and retiree health insurance credit (paid by the university).