Hourly Employees

Paid Time Off

The leave year for hourly employees runs January 16 - January 15.

Eligibility for Paid Time Off (PTO) for the upcoming leave year is determined as of January 1st of each year. It will also be determined as of July 1st for those hourly employees who were hired after January 1st of the prior year. To be eligible for PTO, you must have done the following:

  • Completed one year of continuous hourly service, and
  • Worked at least 1,000 hours during the previous 12 months. 

PTO may not be carried over from one leave year to the next.  Additionally, upon leaving employment from the university, the employee will not be eligible to receive payment for any remaining leave balances.

Employees who meet the eligibility criteria on January 1st will be awarded the number of hours indicated below based on their continuous years of hourly service. These hours will be available for use in the pay period starting January 16th. Employees who do not meet the criteria on January 1st, but who meet it on July 1st following their first 12 months of employment, will be awarded hours on a pro rata basis. These hours will be available for use in the pay period starting July 16th.

Years of Service

PTO Hours Awarded

1 – 5 Years

48 hours

5 – 9 Years

60 hours

10 – 14 Years

72 hours

15 – 19 Years

84 hours

20- 24 Years

96 hours

25 or More Years

108 hours

Holiday

Eligibility for holiday pay follows the same rules as those for PTO - as of January 1st of each year (or July 1st for those people hired after January 1st of the prior year), you must have completed one year of continuous hourly service and have worked 1,000 hours during the previous 12 months.

Employees who meet the eligibility criteria on January 1st will be eligible on January 16 for the five holidays within the leave year. Employees who meet the eligibility criteria on July 1st will be eligible on July 16 for the three remaining holidays in the leave year.

In order to be eligible for paid leave for a given holiday, an hourly employee must have worked or taken approved Paid Time Off on the business days immediately before and after the holiday. "Business day" means a day on which the University is open for business and the hourly employee was scheduled to work.

The five holidays for which hourly employees may qualify for paid leave are listed below:

  • Memorial Day
  • Independence Day (July 4)
  • Thanksgiving Day
  • Christmas Day
  • New Year Day