Vendor Payments

It is the responsibility of the Accounts Payable department to ensure that vendors supplying goods and services to William & Mary are paid in a manner consistent with the Commonwealth of Virginia's Accounting Policies and Procedures, which includes ensuring compliance with the Prompt Payment Act.

When a university department submits a request for payment to a vendor, the Accounts Payable department must audit those requests to ensure that expenditures are properly authorized and coded properly with the correct account numbers and object codes.

To further streamline the acquisition of goods and services, departments are encouraged to use the Bank of America VISA Small Purchases Card.