Procurement Services acts as the primary liaison between William & Mary and Virginia’s Online Procurement Solution (eVA). This web-based vendor registration and purchasing system allows state agencies, colleges, universities and many local governments to use eVA to conduct all purchasing and sourcing activities for goods and services.
The eVA procurement system interfaces with the university's Banner finance system. By creating orders in eVA, all eVA purchases are downloaded into the Accounts Payable Module in Banner to create encumbrances for more effective budget management. However, the presence of a vendor in eVA does not guarantee the presence of the vendor in Banner. It is the responsibility of the department to ensure the vendor is properly set up in Banner before an encumbrance can be created.
Vendor Payment Form requesting payment for goods and services must be accompanied by a purchase order number that matches the information received from the eVA system. If a purchase order number is not available on the form; the Accounts Payable Office will be sending the form back to the department to correct.
For questions on how to use eVA, please contact the Procurement Office management team.