December 2017 Closing Instructions

Summary

Financial Operation's calendar year-end closing and Holiday schedule.

Full Description

The following chart contains important deadline dates related to Financial Operations' calendar year-end closing and Holiday schedule.

DEADLINE	TRANSACTION TYPE	CONTACT
Wednesday 15-Nov-2017 5:00 p.m. (SEE NOTES 1&2)	W&M and VIMS Moving & Relocation Vouchers	Travel LaDonna Jarvis W&M x2836
Tuesday 05-Dec-2017 5:00 p.m. (SEE NOTES 1&2)	W&M and VIMS Vendor Payments W&M and VIMS Travel Vouchers	Accounts Payable Amber Brown, W&M x12838 Denise Berry, VIMS x7034 Travel LaDonna Jarvis W&M x2836 Denise Berry, VIMS x7034
Friday 08-Dec-2017 6:00 p.m.	W&M and VIMS Payroll Hourly and Student Employees Time Sheets Pay Period 23: 11/16/17-11/30/17 Supervisor's Approval Monday, 11-Dec-2017 10:00 a.m.	Payroll W&M x12848
Friday 08-Dec-2017 6:00 p.m.	W&M and VIMS Payroll Salaried Employees Time Sheets Pay Period 23: 11/25/17-12/09/17 Supervisor's Approval Monday, 11-Dec-2017 10:00 a.m.	Payroll W&M x12848
Friday 15-Dec-2017 5:00 p.m. (SEE NOTE 1)	W&M and VIMS Transfer Invoices Journal Vouchers/Fuploads	Data Control Jawaly Coriano, W&M x11263 Sherry Joyner, W&M x12835 Joey Wermer, W&M x12847 W&M Grants Keona Johnson, W&M x13941 VIMS Office of Finance Suzanne Pitsillides, VIMS x7036
Sunday 17-Dec-2017 6:00 p.m.	W&M and VIMS Payroll Hourly and Student Employees Time Sheets Pay Period 24: 12/01/17-12/15/17 Supervisor's Approval Monday, 18-Dec-2017 10:00 a.m.	Payroll W&M x12848
Sunday 17-Dec-2017 6:00 p.m.	W&M and VIMS Payroll Salaried Employees Time Sheets Pay Period 24: 12/10/17-12/24/17 Supervisor's Approval Monday, 18-Dec-2017 10:00 a.m.	Payroll W&M x12848
Monday 18-Dec-2017 4:00 p.m. (SEE NOTE 3)	W&M and VIMS Deposit Transmittals Final December Deposit	Cashiering Theresa Jarrell, W&M x11227 Paulette Topping, VIMS x7040
Tuesday 09-Jan-2018 6:00 p.m.	W&M and VIMS Payroll Hourly and Student Employees Time Sheets Pay Period 1:12/16/17-12/31/17 Supervisor's Approval Wednesday, 10-Jan-2018 10:00 a.m.	Payroll W&M x12848
Tuesday 09-Jan-2018 6:00 p.m.	W&M and VIMS Payroll Salaried Employees Time Sheets Pay Period 1: 12/25/17-01/09/18 Supervisor's Approval Wednesday, 10-Jan-2018 10:00 a.m.	Payroll W&M x12848

NOTE 1: Those documents received by the dates noted are guaranteed for processing in the December 2017 fiscal month. However, please continue to submit all documents through December 18, 2017, as we will continue to process transactions as time permits for the month of December.

NOTE 2: To maintain the College's compliance with the State's Prompt Payment Act, please pay particular attention to those vendor payments that will be due both immediately prior to and following the holidays. Vendor invoices received during the break must be processed immediately upon returning in January.

NOTE 3: Additionally, please note that deposits made through Monday, December 18, 2017 by 4:00 p.m. will be recorded as December deposits. Areas on campus that have collected funds for deposit should not retain these funds in their office during the holiday break and are required to deposit all collections to the Cashier no later than 4:00 p.m. on Monday, December 18, 2017. Deposits made after December 18^th will be kept in the safe but will not be recorded into Banner.

We understand there may be situations that require an exception to this published schedule. Please contact the extensions listed, based on document type, in order to accommodate any necessary adjustments.

Thank you in advance for your efforts in meeting these deadline dates.