December 2017 Closing Instructions
Summary
Financial Operation's calendar year-end closing and Holiday schedule.
Full Description
The following chart contains important deadline dates related to Financial Operations' calendar year-end closing and Holiday schedule.
DEADLINE |
TRANSACTION TYPE |
CONTACT |
Wednesday (SEE NOTES 1&2) |
W&M and VIMS |
Travel |
Tuesday 05-Dec-2017 (SEE NOTES 1&2) |
W&M and VIMS |
Accounts Payable W&M x12838 Denise Berry,
Travel Denise Berry, |
Friday |
W&M and VIMS |
Payroll |
Friday |
W&M and VIMS |
Payroll |
Friday 15-Dec-2017 5:00 p.m. (SEE NOTE 1) |
W&M and VIMS |
Data Control Sherry Joyner,
VIMS x7036 |
Sunday |
W&M and VIMS |
Payroll |
Sunday 17-Dec-2017 |
W&M and VIMS |
Payroll |
Monday (SEE NOTE 3) |
W&M and VIMS |
Cashiering W&M x11227 VIMS x7040 |
Tuesday |
W&M and VIMS |
Payroll |
Tuesday |
W&M and VIMS |
Payroll |
NOTE 1: Those documents received by the dates noted are guaranteed for processing in the December 2017 fiscal month. However, please continue to submit all documents through December 18, 2017, as we will continue to process transactions as time permits for the month of December.
NOTE 2: To maintain the College's compliance with the State's Prompt Payment Act, please pay particular attention to those vendor payments that will be due both immediately prior to and following the holidays. Vendor invoices received during the break must be processed immediately upon returning in January.
NOTE 3: Additionally, please note that deposits made through Monday, December 18, 2017 by 4:00 p.m. will be recorded as December deposits. Areas on campus that have collected funds for deposit should not retain these funds in their office during the holiday break and are required to deposit all collections to the Cashier no later than 4:00 p.m. on Monday, December 18, 2017. Deposits made after December 18th will be kept in the safe but will not be recorded into Banner.
We understand there may be situations that require an exception to this published schedule. Please contact the extensions listed, based on document type, in order to accommodate any necessary adjustments.
Thank you in advance for your efforts in meeting these deadline dates.