I received an email asking me to contact the Office of Student Conduct or Area Director. What does this mean?
It likely means that an incident report containing your name has been filed with the Office of Student Conduct and that the report indicates that you may have been involved with a possible violation of the Student Code of Conduct. You should follow the instructions in the message and attend the meeting with the appropriate case administrator (usually the Director/Assistant Director, the Graduate Assistant, or an Area Director) as soon as possible. If the communication contains a specific date and time for a meeting, then you are required to appear for that meeting.
What if I don't check my email or voice mail and miss the communication I was sent?
It is College policy to consider a student notified as soon as an e-mail is sent to the student or a voice mail is left for the student. All students are expected to check their e-mail at least daily, and email is the usual means of communication from our office.
What are my options if it is alleged that I violated a policy?
Students can choose to resolve their conduct reports in one of three ways:
Administrative Resolution: A meeting with a case administrator (CA) during which the student and CA discuss the facts of the case and the surrounding circumstances and, if possible, agree upon a set of facts. If the set of facts indicates that a violation of college policy occurred, then the CA will assign sanctions. If the set of facts indicates that no violation occurred, then the CA will find the student not responsible.
Administrative Hearing: A formal hearing before an administrator during which the student will respond to formal charges and will be allowed to provide relevant information and witnesses. The administrator hearing the case then will determine whether the student is responsible for the behavior. If the student is found responsible, the administrator assigns appropriate sanctions.
Student Panel or Board Hearing: A formal hearing before a panel of students (Student Panel) or a board of students, faculty and staff (Board Hearing) during which the student will respond to formal charges and will be allowed to produce relevant information and witnesses. The panel then determines whether the student is responsible for the behavior. If the panel finds the student responsible, it will assign sanctions appropriate to the case. Note that this option is not available for warning-level violations.
Why do some people see the Area Director and some see the Director or Graduate Assistant?
Incidents deemed to be more serious, or those involving a student with a recent or significant prior history, generally are referred to the Director/Assistant Director. Also, those incidents occurring outside of a residence facility are referred to the Director/Assistant Director. In addition, difficulty scheduling a meeting or timing in the semester (near a break or during a break) sometimes dictates which staff member will meet with the student.
Who can file a complaint or an incident report?
Anyone can file an incident report. Students simply need to document an incident with a resident assistant, head resident or area director, speak with a staff member in the Office of Student Conduct, or submit a report via the online reporting system.
Does double jeopardy apply? Can I go through the courts and the student conduct system?
Double jeopardy does not apply since the Student Code of Conduct represents the university's own behavioral standards. Double jeopardy only applies when a person is twice tried and convicted for the same violation of law in a court of law. Therefore, a student may be held accountable for both violations of the university expectations and of the law via the Code of Conduct and the judicial system, respectively.
What if I am off campus when I violate the Conduct Code?
If the behavior adversely affects the College community or its members, the Director of Student Conduct can decide that the matter should be addressed through the student conduct process.
What happens if I choose not to respond to requests from the Office to meet, choose not to appear for a scheduled meeting, or choose not to comply with a sanction?
If you fail to appear for a scheduled appointment, the Director may place a hold on your university records and/or add an additional violation of Failure to Comply with Directions. If you fail to appear for a scheduled hearing or meeting after formal charges have been issued, the case administrator may make a decision in your absence.
If you fail to comply with the terms of an assigned sanction, you can be charged with Failure to Comply and/or the Office may place a hold on your university records. The results of such a charge will most likely be more severe than the original sanction.
What if I have concerns about a policy or practice?
Please feel free to contact the Office of Student Conduct or your Area Director to discuss your concerns. We want to hear them!