When a student is found "not responsible" for a charge and all opportunity for appeal has been exhausted, the Director of Student Conduct will destroy all statements of charges not related to other pending reports of alleged misconduct after two weeks and will ensure that no reference to the proceedings appears in the student's official educational records.
Sanctions of Permanent Dismissal, Indefinite Suspension, or Suspension are posted as notations on the student's transcript while the student is ineligible to enroll. The University maintains information concerning such sanctions permanently even though the notation placed on the student's transcript is removed once the student becomes eligible to re-enroll.
The University will maintain records of sanctions less than separation for three years after the student graduates. Warnings, however, will not be disclosed to persons or entities outside the University unless the student has consented in writing to disclosure or has received subsequent conduct action. Sanctions greater than warnings, on the other hand, will be maintained for three years after the student graduates, at which time the Director will destroy the record unless it involves separation from the University. The University will keep records of separation permanently. Also, when the graduates of a school or program must be licensed by a regulatory body (e.g., Law, Education, Accounting), the University may maintain the record permanently.