Section VII. Sanctions

Unless otherwise stated, sanctions for violations of the code of conduct range from warning to permanent dismissal for individuals, and from warning to termination for organizations. Attempted or uncompleted violations may be sanctioned as completed violations. Acting as an accomplice or aiding another may also result in sanctions.

The sanctions/educational measures listed below are categorized as primary and secondary. The hearing authority may issue at least one primary sanction and any combination of primary and secondary sanctions for any single violation. CVRP will provide a due date for any task and/or restitution sanction.  All other sanctions are effective immediately upon completion of the appeal or appeal period, unless the Vice President for Student Affairs authorizes an exception. Students appealing a sanction of separation (suspension or dismissal) must comply with the restrictions noted in the Appeals section

A. Primary Sanctions (19)

  1. Permanent Dismissal is an involuntary separation of the student from the university without the possibility of future readmission. The student must leave the campus and is not eligible to participate in classes or any university-sponsored or university-related activities. The student is not permitted on campus without prior written permission from the Dean of Students or designee. The sanction of dismissal is permanently noted on the student's transcript.
  2. Disciplinary Suspension is an involuntary separation of an indefinite duration from the university during which the student must leave the campus and is not eligible to participate in classes or any university-sponsored or university-related activities. During the period of separation, the student is not permitted on campus without prior written permission granted by the Director of Community Values & Restorative Practices or designee

a. Suspension requires the student to petition for reinstatement to good standing. In such instances, the student must first satisfy the committee or administrative officer by the student's conduct and record that the student is entitled to reinstatement. The university notes the sanction of suspension on the student’s transcript and removes the notation if it reinstates the student to good standing.

  1. Reinstatement Hearing

a) When a Board assigns the sanction of disciplinary suspension, a similar Board of five persons will be appointed by the Director of Community Values & Restorative Practices or designee at the appropriate time to determine whether the respondent has met the conditions necessary for reinstatement.

b) The Board will have access to all file materials from the original hearing, may require the respondent to make a personal appearance before the committee, and may solicit other information to reach a decision. The Board will follow the same general procedures employed in the original hearing, with the same rights assured for reinstatement.

c) Requirements to Complete Suspension

In order to complete suspension successfully and be returned to Good Standing, the student will:

  • Engage with a mentor from William & Mary Connects or designated Student Affairs staff
  • In consultation with the mentor, develop of a formal plan for activities while suspended (including work, service, taking courses elsewhere, personal development activities, etc.)
  • In consultation with the mentor, develop an academic plan for implementation upon return to the university
  • In cases of academic dishonesty, complete at least one formal university workshop/program of the student’s choice (from the choices provided by Community Values & Restorative Practices) such as time management, study skills, writing workshop, effective citation, and the academic integrity seminar.
  • Complete community service in the form of direct service to others as determined by the Case Administrator or hearing panel
  • Complete a reflection paper to be submitted as a basis for consideration for reinstatement to good standing and clearance to return

The university usually imposes Suspension immediately following the completion of the appeal process/period; however, the Director of Community Values & Restorative Practices/designee, in consultation with the case administrator or panel chair, may withhold immediate imposition of suspension in some circumstances. If the university does not impose the sanction immediately, the student will be considered not in good standing and will be subject to the same restrictions as students with Deferred Suspension status (see below) while enrolled prior to the imposition of the suspension.

3. Deferred Suspension: The university issues Deferred Disciplinary Suspension either for violations serious enough to warrant suspension, but where the specific circumstances of the case mitigate the offense, or for repeated offenses of a less serious nature. Deferred Suspension is a designated period of time during which a student is given the opportunity to demonstrate the ability to abide by the community’s expectations of behavior articulated in the Code of Student Conduct. A student on Deferred Suspension status is considered "not in good standing" and cannot represent the university as an official delegate or representative, hold an office (elected or appointed), in university groups of any kind, or participate in university-sponsored travel or study abroad/study away.

If the student is found responsible for violating any additional university code or regulation during the period of Deferred Suspension, the Director/designee can issue an immediate suspension from the university, and the student can be subject to additional sanctions for the subsequent violation(s).

The university notes deferred suspensions on the student’s transcript and removes the notation once the student completes sanction period.

  1. Disciplinary Probation is continued enrollment with a warning that further misconduct or violation of university regulations during the period of probation will be referred to the appropriate committee or administrative officer and may result in the student’s separation from the university. Students on probation may be required to engage with a William & Mary Connects mentor and comply with the mentor’s assigned tasks.
  2. Warning is a notation confirming that a minor violation of university policy has occurred and that future violations may result in more severe sanctions. No student may receive more than two warnings in an academic year without more serious action resulting.
  3. Secondary Sanctions/Educational Measures
  4. Loss or Restriction of Privileges is the limitation or removal of specified social or personal privileges including, but not limited to, loss or restriction of computer privileges, entertainment of guests in the private areas of a residence hall, participation in social activities sponsored by the university or a residence hall, and/or the right to operate an automobile on campus. In addition, a student's current or subsequent year's Housing Agreement may be terminated or special conditions attached to it, or the student may suffer a reduction in priority of a specified number of places in the room selection process of a subsequent year.
  5. Deferred Loss of Housing. The sanction of Loss of Housing may be placed in deferred status. If a student is found in violation of any university rule during the time of the deferred sanction, the Director/designee can remove the student from housing immediately without further review. Additional student conduct sanctions appropriate to the new violation may also be issued. In addition, a student with Deferred Loss of Housing will not be eligible to hold an elected or appointed office in any affiliated housing organization.
  6.  Housing Probation is official notice that the student’s conduct is in violation of residence hall rules and/or university rules and that more stringent student conduct sanctions, including removal from housing, may result if future violations occur. In addition, a student serving Housing Probation is ineligible to hold an elected or appointed office in any affiliated housing organization.
  7. Educational Requirement is the requirement that the student complete one or more specific educational activities directly related to the violation committed.
  8. Task/Service Participation is the requirement that the student participate in assigned tasks that are appropriate to the regulation violated or behavior displayed.
  9. Restitution is the requirement that the student reimburse the university, appropriate individual or organization for damage, personal injury, or misappropriation.

(19) The sanctions of Permanent Dismissal, Indefinite Suspension, or Suspension may be administered even though the student may not currently be on probation, has not previously been placed on probation, or has otherwise not been disciplined. Students who are suspended or dismissed from the university are considered not to be in good standing during the term of suspension/dismissal. Students will not be eligible for any refund of tuition, general fees, or residence fees if required to withdraw by the university. Students may not earn course credit while serving a suspension sanction, nor may a student transfer credits taken elsewhere while suspended.