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Section IX. Special Regulations for Recognized Student Organizations

A. Accountability and Authority. As a condition of recognition by the university, all student organizations must abide by the rules and regulations of the university and the terms of contracts and agreements into which they enter with the university. Recognized organizations and sponsored activities are subject to the same rules and regulations as individual students, and the university may hold them accountable for their actions even when the university pursues charges of misconduct for the same incident against individual members of the group. The university will deem an organization responsible for its conduct when it can be demonstrated that:
  1. The conduct is sanctioned by the organization and/or any of its officers. “Sanctioned by” includes, but is not limited to, active or passive consent or encouragement, possessing prior knowledge that the conduct was likely to occur and/or
  2. The activity involved such a significant number of members of the organization and/or the organization advertised or promoted the activity through communications associated with the organization, such that a reasonable person would conclude that the activity was affiliated with or sanctioned by the organization, and/or
  3. The organization, either in whole or in part, planned and/or implemented the activity, and/or advertised the activity, and/or
  4. The activity occurred on property (whether on campus or off) owned, controlled, rented, leased, or used by the organization or any of its members for organization activities, and/or
  5. The activity was related to initiation, admission into, affiliation with, or as a condition for continued membership in the organization, and/or
  6. The organization knew or should have known about the activity and failed to act responsibly in preventing it.

B. Procedures. In the case of alleged violation by a recognized organization, the organization will have the right to resolve a matter informally with a Case Administrator via an Informal Resolution or to have a conference with a Case Administrator or the appropriate panel. The same general procedures applicable to individual respondents will be followed.

C. Sanctions/Educational Measures. The sanctions/measures listed below are categorized as primary and secondary. At least one primary sanction and any combination of primary and secondary sanctions may be imposed for any single violation. A due date will be given with any task and/or restitution sanction. All sanctions are effective immediately upon completion of the appeal or appeal period unless the Director of CVRP authorizes an exception.

  1. Primary Sanctions

a. Termination is removal of institutional recognition. The university denies the organization all privileges associated with recognition including, but not limited to, the right to reserve space in university facilities or to use university property or resources, the right to receive student activity fee or other funding from university resources, and the right to participate in or sponsor extracurricular or social activities on campus.

b. Suspension is removal of institutional recognition for a stated period of time. During the period of suspension, the organization will be denied the use of all university facilities and resources and may not in any way participate in or sponsor any extracurricular or social activity on campus. At the end of the prescribed period of time, the organization will be allowed to re-form subject to any condition(s) set forth at the time of suspension.[25]

c. Probation with Loss of Privileges is continued recognition with loss of the right to sponsor or participate in all extracurricular and/or social activities for a stated period of time. Further misconduct during the period of probation or violation of the terms of the probation will most likely result in a loss of recognition.

d. Probation is continued recognition and operation with a warning that further misconduct during the period of probation or violation of the terms of the probation may result in loss of institutional recognition. Conditions may be attached as terms of continuance during the period of probation.

e. Warning is notifying the organization that it has violated university regulations and is a caution that repetition of the behavior or other misconduct may result in more severe sanctions. An organization may not receive more than two warnings for the same conduct in an academic year without more serious action being taken.

2. Secondary Sanctions

a. Loss or Restriction of Privileges is limitation or removal of social privileges including, but not limited to, the opportunity to schedule social functions, to use university facilities or vehicles, or to post notices. In addition, consistent with the provision of written agreements (should such exist), an organization’s assignment of space in university facilities may be canceled and/or other privileges removed.

b. Educational Measure is a requirement to complete specific assignments at the organization’s expense directly related to the violation committed.

c. Restitution is requiring an organization to reimburse the university, appropriate individual(s), or vendor(s) for damage or misappropriation.

d. Task Participation is requiring the organization’s members to participate in assigned tasks or service projects appropriate to the regulation(s) violated.

[25] In determining the length of suspension, the university will consider a number of factors including but not limited to: the gravity of act(s) for which the organization is being suspended and the actual or potential harm created by the act(s); whether the organization’s leadership knew about, planned, or implemented the activity or whether the leadership should have known about the activity but did not due to insufficient oversight, supervision, neglect, or failure to train its members sufficiently; the length of time the organization has been engaged in the activity; the prior conduct history of the organization; other indicia of an organization in poor health such as insufficient academic progress of its members, disproportionate conduct history of the individual members, and lack of positive contribution to the community in the form or service and philanthropy.